Quickbooks Assistant

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & development

Short Term Disability Insurance

Life Insurance

Continuing education support

Job summary

PES based in Allegheny County, Pittsburgh, is seeking a full-time QuickBooks Assistant to support the President. The role includes preparing weekly meetings, entering bills in QuickBooks, and handling customer inquiries.

The ideal candidate will have strong communication skills, attention to detail, and 5+ years of administrative experience. Benefits include 401(k) matching, paid time off, and a relaxed work environment.

Qualifications

• Ability to clearly and professionally communicate with customers and staff.
• Attention to detail and organizational skills are a must.
• Accurate data entry skills required.

Responsibilities

• Prepare weekly staff meetings and keep minutes.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data entry of customer contact information.
• Answer phones and customer inquiries.
• Maintain office supplies and perform filing.

Skills

Communication skills

Attention to detail

Data entry skills

QuickBooks

Microsoft Office

Excel

Education

5+ years administrative experience

Job description

We are currently seeking a full-time QuickBooks Assistant to report to the President of the company.

Benefits

• 401(k) matching
• Paid time off
• Training & development
• Relaxed Environment Highly Respected in Our Industry

Compensation

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in QuickBooks, reconciliation
• Create purchase orders and invoices
• Data entry of customer contact information and notes
• Answer phones, emails, customer inquiries
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft Office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)