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Bookkeeper & Deductions Specialist
Job summary
A food industry company is seeking an experienced Accounts Receivable Bookkeeping Specialist to manage the A/R function in QuickBooks. This fully remote role involves handling deductions and payments for major distributors. The ideal candidate should have proven experience in A/R, particularly with KeHE, UNFI, and Amazon, and be self-organized to work independently. It's a part-time, ongoing engagement with competitive hourly rates or retainer based on experience.
Qualifications
- Proven A/R experience in food or CPG businesses.
- Hands-on experience managing KeHE, UNFI, and Amazon A/R.
- Strong deduction research, dispute, and recovery background.
Responsibilities
- Full ownership of Accounts Receivable in QuickBooks.
- Enter, apply, and reconcile customer payments accurately.
- Post, track, and reconcile deductions, credits, and short payments.
Skills
Fully Remote | 1099 Independent Contractor
We are seeking an experienced Accounts Receivable Bookkeeping Specialist to fully own the Accounts Receivable function in QuickBooks, with a strong focus on deduction management and recovery for food distributors such as KeHE, UNFI, and Amazon.
This role includes hands‑on bookkeeping as well as analytical and follow‑up work. The ideal candidate is comfortable operating independently, managing complexity, and driving issues to resolution without constant supervision.
- Full ownership of Accounts Receivable in QuickBooks Desktop / Enterprise
- Enter, apply, and reconcile customer payments accurately
- Post, track, and reconcile deductions, credits, and short payments
- Manage and reconcile distributor and Amazon A/R transactions
- Research and resolve payments received without remittance
- Decode, analyze, and dispute deductions (shortage, pricing, compliance, promotions, damage, etc.)
- Maintain clean A/R aging, customer ledgers, and supporting documentation
- Reconcile distributor statements and investigate discrepancies
- Follow up persistently with distributor and Amazon A/P teams until resolution
- Track deduction recovery progress and ensure proper documentation
- Record recovered funds, credits, and approved write‑offs correctly in QuickBooks
- Provide visibility into open deductions, aging, and A/R exposure when requested
- Proven A/R experience in food or CPG businesses
- Hands‑on experience managing KeHE, UNFI, and Amazon A/R
- Strong deduction research, dispute, and recovery background
- Experience handling payments without remittance
- Advanced proficiency in QuickBooks Desktop / Enterprise
- Extremely self‑organized and able to work independently
- Comfortable performing day‑to‑day bookkeeping, not just analysis
- Part‑time, ongoing engagement
- Fully remote
- 1099 independent contractor
- Flexible hours with consistent weekly availability
- Competitive hourly rate or monthly retainer based on experience
This is a remote position.
- ...
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.