Accounting Administrative Assistant

Masterpiece Flower Company; Byron Township (MI); On-site; USD 28,413 - 40,467; Part time

Benefits offered by this job

401(k)

401(k) matching

Paid time off

Job summary

A floral industry leader based in Byron Township is seeking a highly organized Receptionist/Administrative/Accounting Assistant. This part-time role involves ensuring smooth office operations and providing exceptional customer service. The ideal candidate will have office management experience, strong computer skills, and excellent communication abilities. You will assist with supporting multiple departments, processing vendor invoices, and payroll inquiries. Join a dynamic team where attention to detail and multitasking are essential.

Qualifications

• 1+ year of experience in receptionist, administrative, accounting, HR, or payroll support.
• Strong customer and employee focus.
• Professional demeanor and appearance.

Responsibilities

• Greet employees, guests, and visitors in a friendly and professional manner.
• Answer, screen, and route incoming calls and emails.
• Maintain front desk coverage and schedule meetings and conference rooms.
• Perform data entry, filing, and general clerical support.
• Assist with payroll processing and timecard review.

Skills

Office management experience

Strong computer skills

Bilingual English/Spanish

Excellent verbal and written communication

Attention to detail

Multitasking abilities

Customer service focus

Education

High school diploma or equivalent

Associate degree in business, accounting, or HR

Tools

Microsoft Office / Microsoft 365

Job description

Job Summary

We are seeking a highly organized and professional Receptionist/Administrative/Accounting Assistant to join our team. This role is essential in ensuring smooth office operations, providing exceptional customer service, and supporting administrative and accounting functions. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities, including bilingual proficiency. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are valued.

Responsibilities

• Greet employees, guests, and visitors in a friendly and professional manner
• Answer, screen, and route incoming calls and emails
• Maintain front desk coverage and schedule meetings and conference rooms
• Receive, sort, and distribute mail and deliveries
• Perform data entry, filing, document preparation, and general clerical support
• Order and organize office, breakroom, and conference room supplies
• Support multiple departments as needed
• Receive, review, and process vendor invoices
• Match invoices to purchase orders and receiving documents
• Enter payables into accounting software accurately and timely
• Assist with check runs and electronic payments
• Communicate with vendors regarding invoices and payment status
• Maintain organized accounts payable records and assist with month-end tasks
• Recruit and coordinate temporary workers as needed
• Audit and reconcile temporary agency invoices
• Assist with payroll processing and timecard review
• Support employee HR, benefits, and payroll inquiries
• Maintain employee communication boards and distribute correspondence
• Assist with training coordination and safety communications

Skills

• High school diploma or equivalent required
• Associate degree in business, accounting, or human resources preferred
• 1+ year of experience in receptionist, administrative, accounting, HR, or payroll support
• Proficiency in Microsoft Office / Microsoft 365
• Bilingual English/Spanish is a plus
• Strong attention to detail and accuracy
• Team-oriented with a problem-solving mindset
• Excellent verbal and written communication skills
• Professional demeanor and appearance
• Ability to multitask, manage priorities, and meet deadlines
• Strong customer and employee focus
• Ethical, dependable, and trustworthy

Job Type

Part-time

Pay

$25.00 per hour

Expected Hours

30 per week

Benefits

• 401(k)
• 401(k) matching
• Paid time off

Seniority Level

Entry level

Employment Type

Part-time

Job Function

Accounting/Auditing and Finance

Industries

Wholesale