Administrative Support Specialist II — Bangor Office

State of Maine; Bangor (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Retirement plan

Job summary

State of Maine DHHS in Bangor is seeking an Office Associate II to provide administrative support for the Bangor district office. You will handle phones, file and archive records, prepare documentation and assist management, contributing to efficient daily operations.

You will collaborate with other Office Associate II staff to cover leave, apply applicable rules, develop standard work procedures, draft business correspondence and produce basic graphics and materials.

Qualifications

• Experience applying modern office practices to complex tasks.
• Ability to exercise independent judgment per standard procedures.
• Knowledge of office software and records management.

Responsibilities

• Answer phones and direct callers during 8:00 a.m.–5:00 p.m.
• Maintain filing and archiving of records.
• Prepare documentation and support management.
• Create basic graphics/illustrations for informational materials.
• Coordinate workshops, trainings and orientation sessions.

Skills

Office administration

Decision making

Communication skills

Tools

MS Word

Excel

Access

Job description

State of Maine DHHS in Bangor is seeking an Office Associate II to provide administrative support for the Bangor district office. You will handle phones, file and archive records, prepare documentation and assist management, contributing to efficient daily operations.

You will collaborate with other Office Associate II staff to cover leave, apply applicable rules, develop standard work procedures, draft business correspondence and produce basic graphics and materials.