Administrative Support Specialist II

MaineGuide; Bangor (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave

Sick leave

Health Insurance Coverage

Dental Insurance

Retirement Plan

Gym Membership Reimbursement

Public Service Loan Forgiveness

Parental leave

Voluntary Deferred Compensation

Job summary

The Department of Health and Human Services (DHHS) in Maine seeks an Office Associate II to provide administrative support in the Bangor office. You will answer phones, route calls, file records, and assist management with documentation and routine tasks.

Responsibilities include creating standard procedures, preparing correspondence, and producing basic graphics and materials. The role requires careful attention to rules, regulations, and deadlines while maintaining accuracy.

Qualifications

• To qualify, demonstrate solid knowledge of modern office practices and able to perform complex, varied tasks.
• Ability to use independent decision-making on processes, information, and actions per procedures.
• Submit a cover letter rating your skills in MS Word, Excel and Access with explanations.

Responsibilities

• Provide administrative support to the Bangor district office and handle phones during business hours.
• File and archive records, prepare documentation, and support management as needed.
• Coordinate and present workshops and training sessions when required.
• Develop standard work procedures within established guidelines.
• Create and use various formats and graphics for informational materials.

Skills

MS Word

Excel

Access

Job description

The Department of Health and Human Services (DHHS) in Maine seeks an Office Associate II to provide administrative support in the Bangor office. You will answer phones, route calls, file records, and assist management with documentation and routine tasks.

Responsibilities include creating standard procedures, preparing correspondence, and producing basic graphics and materials. The role requires careful attention to rules, regulations, and deadlines while maintaining accuracy.