Administrative Support Specialist

Department of Health and Human Services; Rockland (ME); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave accrual

Health insurance

Retirement plan

Wellness benefits

Job summary

The Department of Health and Human Services (DHHS) in Rockland, Maine seeks an Office Assistant II to perform a range of administrative tasks including typing, filing, mail handling, and front-desk support. The role involves routine clerical duties, data entry, and use of common software tools.

Candidates should demonstrate competence in Outlook, Excel, and MS Word, with solid organizational and prioritization abilities.

Qualifications

• Knowledge of modern office practices to perform routine, varied tasks.
• Ability to use independent judgment in prioritizing work within procedures.
• All positions require qualifications of Office Assistant I.
• Submit a cover letter rating skills/tools as expert, skilled or novice.

Responsibilities

• Answering incoming phone calls
• Processing incoming and outgoing mail
• Filing of paperwork and documents
• Faxing, scanning and indexing documents
• Back-up support for Regional Operations staff and greeting/screening visitors
• Receiving, routing and transferring all calls and documenting walk-in traffic
• Other miscellaneous administrative duties as assigned

Skills

Typing

Filing

Phone calls

Mail processing

Clerical duties

Data entry

Keyboarding

Tools

Outlook

Excel

MS Word

Job description

The Department of Health and Human Services (DHHS) in Rockland, Maine seeks an Office Assistant II to perform a range of administrative tasks including typing, filing, mail handling, and front-desk support. The role involves routine clerical duties, data entry, and use of common software tools.

Candidates should demonstrate competence in Outlook, Excel, and MS Word, with solid organizational and prioritization abilities.