Dynamic Administrative Office Associate II

Department of Health and Human Services; Bangor (ME); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation time

Health insurance coverage

Job summary

The Department of Health and Human Services (DHHS) in Bangor, ME is accepting applications for an Office Associate II to provide essential administrative support for the Bangor district office. The role involves answering phones, filing, preparing documentation, and assisting management with general tasks during standard business hours.

The position requires solid knowledge of modern office practices and the ability to apply independent decision-making within established procedures.

Qualifications

• Competency in applying a solid knowledge of modern office practices.
• Ability to use independent decision-making on processes to follow and actions to take.
• Familiarity with standard procedures and documentation requirements.

Responsibilities

• Provide administrative support to the Bangor district office.
• Answer phones and direct callers during 8:00 a.m.–5:00 p.m.; file and archive records.
• Prepare documentation and support management with general administrative tasks.
• Work with staff to cover responsibilities during leaves.
• Explain and interpret applicable rules, regulations, and policies in routine cases.
• Develop standard work procedures within guidelines.
• Create forms, notices, and correspondence; draft business communications.
• Create graphics for informational materials including charts and maps.
• Develop computerized formats for forms, pamphlets, graphs, tables, and maps.
• Review documents to detect errors and take appropriate action.
• Coordinate and present workshops, training, and orientation sessions.
• Schedule and arrange travel, accommodations, and other administrative tasks.

Skills

Office administration

Independent decision-making

Job description

The Department of Health and Human Services (DHHS) in Bangor, ME is accepting applications for an Office Associate II to provide essential administrative support for the Bangor district office. The role involves answering phones, filing, preparing documentation, and assisting management with general tasks during standard business hours.

The position requires solid knowledge of modern office practices and the ability to apply independent decision-making within established procedures.