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Senior Executive Assistant Inpatient Ops
Job summary
A healthcare institution in Singapore seeks enthusiastic administrative staff to support the day-to-day operations of a new home hospital service. The role includes managing procurement processes, supporting staff operations, liaising with stakeholders, and providing general office support. Candidates should be proficient in Microsoft Office Suite and possess strong communication skills. Previous experience in a hospital setting is a plus. This position offers opportunities for those who are proactive and innovative.
Qualifications
- Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook).
- Strong communication skills with attention to details.
- Ability to work independently and collaboratively in a fast-paced environment.
- Highly organized with a positive work attitude.
- Prior experience or knowledge in a hospital setting is advantageous.
Responsibilities
- Manage the end-to-end procurement process, including sourcing, purchasing, and vendor management.
- Facilitate onboarding and offboarding processes for NUHS@Home staff.
- Liaise with internal and external stakeholders for invoicing.
- Manage office supplies inventory and data entry.
- Undertake additional administrative tasks as required.
Skills
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Job ID: 9240
Job Function: Administration
Institution: National University Health System
Join our team and help transform the healthcare landscape in Singapore! We - the NUHS@Home team - are a dynamic new home hospital service looking for passionate and innovative administrative staff to co-create with us.
The job holder will support the day‑to‑day operational and administrative tasks for NUHS@Home.
We're looking for people with new ideas and a can‑do attitude. People who are willing to think outside the box and embrace innovation. People who never give up and are always striving to improve. If you're a proactive problem‑solver who is passionate about healthcare and wants to be part of an exciting new home hospital service, we want to hear from you.
- Manage the end‑to‑end procurement process, including sourcing, purchasing, and vendor management.
- Coordinate with vendors on delivery arrangements and ensure timely submission of invoices.
- Monitor and track utilization of all supplies to maintain optimal inventory levels.
- Maintain and update asset records regularly to ensure accuracy.
- Provide first‑level troubleshooting for IT‑related issues and elevate to relevant parties when necessary.
- Facilitate onboarding and offboarding processes for NUHS@Home staff.
- Assist in manpower planning, roster scheduling, and verification of monthlyheets.
- Liaise with internal and external stakeholders to ensure timely and accurate processing of monthly invoices.
- Manage office supplies inventory (e.g., stationery, printing materials).
- Ensure accuracy in data entry and record‑keeping.
- Process monthly and ad‑hoc claims for the team.
- Undertake additional administrative tasks as required to support operational needs.
- Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook)
- Strong communication skills with attention to details
- Ability to work independently and collaboratively in a fast‑paced environment
- Highly organised with positive work attitude
- Prior experience or knowledge in a hospital setting is advantageous but not mandatory
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.