Associate Executive / Senior Executive Assistant, Inpatient Ops (NUHS@Home)

National University Polyclinics; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A healthcare institution in Singapore seeks enthusiastic administrative staff to support the day-to-day operations of a new home hospital service. The role includes managing procurement processes, supporting staff operations, liaising with stakeholders, and providing general office support. Candidates should be proficient in Microsoft Office Suite and possess strong communication skills. Previous experience in a hospital setting is a plus. This position offers opportunities for those who are proactive and innovative.

Qualifications

• Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook).
• Strong communication skills with attention to details.
• Ability to work independently and collaboratively in a fast-paced environment.
• Highly organized with a positive work attitude.
• Prior experience or knowledge in a hospital setting is advantageous.

Responsibilities

• Manage the end-to-end procurement process, including sourcing, purchasing, and vendor management.
• Facilitate onboarding and offboarding processes for NUHS@Home staff.
• Liaise with internal and external stakeholders for invoicing.
• Manage office supplies inventory and data entry.
• Undertake additional administrative tasks as required.

Skills

Proficient in Microsoft Office Suite

Strong communication skills

Ability to work independently

Highly organized

Job description

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Job ID: 9240

Job Function: Administration

Institution: National University Health System

Join our team and help transform the healthcare landscape in Singapore! We - the NUHS@Home team - are a dynamic new home hospital service looking for passionate and innovative administrative staff to co-create with us.

The job holder will support the day‑to‑day operational and administrative tasks for NUHS@Home.

We're looking for people with new ideas and a can‑do attitude. People who are willing to think outside the box and embrace innovation. People who never give up and are always striving to improve. If you're a proactive problem‑solver who is passionate about healthcare and wants to be part of an exciting new home hospital service, we want to hear from you.

Job Responsibilities

1. Procurement

• Manage the end‑to‑end procurement process, including sourcing, purchasing, and vendor management.
• Coordinate with vendors on delivery arrangements and ensure timely submission of invoices.
• Monitor and track utilization of all supplies to maintain optimal inventory levels.

2. Asset Management

• Maintain and update asset records regularly to ensure accuracy.
• Provide first‑level troubleshooting for IT‑related issues and elevate to relevant parties when necessary.

3. Staff Operations Support

• Facilitate onboarding and offboarding processes for NUHS@Home staff.
• Assist in manpower planning, roster scheduling, and verification of monthlyheets.

4. Stakeholder Engagement

• Liaise with internal and external stakeholders to ensure timely and accurate processing of monthly invoices.

5. General Office Support

• Manage office supplies inventory (e.g., stationery, printing materials).
• Ensure accuracy in data entry and record‑keeping.
• Process monthly and ad‑hoc claims for the team.

6. Other Ad‑hoc Duties

• Undertake additional administrative tasks as required to support operational needs.

Job Requirements

• Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook)
• Strong communication skills with attention to details
• Ability to work independently and collaboratively in a fast‑paced environment
• Highly organised with positive work attitude
• Prior experience or knowledge in a hospital setting is advantageous but not mandatory