Executive Assistant/Senior Executive Assistant, Investment (Healthcare & Life Sciences)

Temasek; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A global investment company in Singapore is seeking an experienced secretary to provide comprehensive support to the Managing Director. The ideal candidate will have a minimum of 10-12 years of experience and advanced proficiency in MS Office. Responsibilities include managing administrative tasks, diary management, and arranging travel. Excellent communication skills and the ability to handle multiple priorities are essential. This role may require overtime to ensure task completion.

Qualifications

• Minimum of 10-12 years of experience providing full secretarial support to senior leaders and teams.
• Fast learner with the ability to connect the dots.
• Proven team player with a proactive approach.

Responsibilities

• Provide comprehensive secretarial support to MD.
• Manage and coordinate administrative tasks to ensure smooth operations.
• Oversee full diary management including scheduling appointments and meetings.
• Arrange international and domestic travel, including flights and hotels.

Skills

Advanced proficiency in MS Office

Strong coordination and management skills

Excellent communication skills

Ability to work independently

Proactive and takes initiative

Education

Minimum A-level, Polytechnic diploma, or secretarial qualifications

Job description

Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324 billion, €299 billion, £250 billion, and RMB2.35 trillion) as at 31 March 2025. Marking our unlisted assets to market would provide S$35 billion of value uplift and bring our mark to market net portfolio value to S$469 billion.

Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations.

Operating on commercial principles, we seek to deliver sustainable returns over the long term.

We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.

For more information on Temasek, please visit www.temasek.com.sg. For Temasek Review 2025, please visit www.temasekreview.com.sg. For Sustainability Report 2025, please visit https://www.temasek.com.sg/content/dam/temasek-corporate/sustainability/2025/Temasek-Sustainability-Report-2025.pdf.

Responsibilities

• Provide comprehensive secretarial support to MD
• Manage and coordinate administrative tasks to ensure smooth operations.
• Any other form of ad hoc support to members of the team as required.
• Oversee full diary management including scheduling appointments and meetings.
• Schedule and coordinate a variety of meetings, conference calls, and video conferences (both internal and external).
• Assist in the preparation and printing of materials for meetings.
• Arrange international and domestic travel, including flights, hotels, and transportation.
• Complete and submit claims for corporate card expenses and out-of-pocket business expenses.
• Ensure timely submission and compliance with corporate and travel policies.
• Order and manage stationery and office supplies.
• Archive, file, scan, and print documents as needed.
• Prepare and set up refreshments for major meetings.
• Perform ad-hoc duties such as organizing team-building and bonding events.

Requirements

Experience

• Minimum of 10-12 years of experience providing full secretarial support to senior leaders and teams.

Technical Skills

• Advanced proficiency in MS Office, including Word, Outlook, Excel, and PowerPoint.

Education

• Minimum A-level, Polytechnic diploma, or secretarial qualifications.

Skills

• Fast learner with the ability to connect the dots.
• Strong coordination and management of competing priorities with various stakeholders.
• Proven team player with a proactive approach and the ability to take initiative.
• Ability to work independently without supervision.
• Excellent communication skills at all levels.
• Ability to handle multiple tasks and competing priorities, often with tight deadlines.
• Willingness to work overtime to complete tasks.