Executive Assistant

WENG MENG (SG) PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic organization in Singapore seeks an Administrative Assistant to manage the CEO's calendar, organize meetings, and assist in talent development. The ideal candidate will have experience in administrative tasks and excellent organizational skills. This role involves preparing presentations, communicating with stakeholders, and ensuring operational efficiency.

Responsibilities

• Manage the CEO's calendar, resolving conflicts efficiently.
• Organize meetings/events and prepare necessary materials.
• Prepare reports and presentations for the CEO.
• Assist in recruitment and talent development.
• Communicate progress with stakeholders and the board.
• Liaise with departments for operational efficiency.
• Handle general administration and ad-hoc duties.

Job description

• Manage the CEO's calendar, ensuring that all meetings and appointments are scheduled, and conflicts are resolved in a timely and efficient manner.
• Organize meetings and events, including preparing agendas, coordinating logistics, and ensuring all necessary materials are available. Assist in compiling and producing meeting presentation materials.
• Prepare reports and presentations for CEO, including compiling data and creating charts and graphs as needed.
• Assist in talent development and recruitment, identifying top creative talent and ensuring the company has the necessary skills and expertise.
• Communicate and mointor progress with key stakeholders, such as the executive team and board of directors.
• Liaise with various departments to execute plans and solutions for more efficiency operational tasks and better solutions.
• General administration and ad-hoc duties of the department
• Handle confidential materials as required.
• Attend meetings and accurately record meeting minutes when required.