Workplace Manager (Admin & Reception)

ANTALPHA TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading fintech company in Singapore is seeking a Workplace Manager to oversee the daily operations and enhance the employee experience at their office. This role requires 3-5 years of experience in workplace management or related fields, strong organisational and interpersonal skills, and a detail-oriented approach. Responsibilities include managing facilities, acting as the front-of-house representative, coordinating vendors, and organizing employee engagement activities. The ideal candidate will thrive in a fast-paced environment and possess a service-minded attitude.

Qualifications

• 3–5 years of experience in workplace management or office administration.
• Ability to work independently and manage ambiguity.
• Familiarity with workplace tools is a plus.

Responsibilities

• Own daily operations of the office floor to ensure functionality and safety.
• Act as primary front‑of‑house representative welcoming visitors.
• Coordinate cleaning staff and service providers to maintain standards.
• Organise employee engagement activities and improve office comfort.

Skills

Organisational skills

Interpersonal skills

Problem-solving skills

Operational execution

Detail-oriented

Education

Diploma or Degree in Facilities Management

Tools

MS Office

Google Workspace

Job description

About Antalpha

Antalpha (NASDAQ: ANTA) is a leading fintech company providing financing, technology, and risk management solutions to institutions in the digital asset industry. Through the Antalpha Prime platform, we enable customers to originate, manage, and monitor digital asset loans with near real‑time collateral visibility.

About the Role

We are looking for a hands‑on, service‑oriented Workplace Manager to own the end‑to‑end workplace experience for one office floor. This is a high‑ownership, all‑in‑one role covering workplace operations, front‑of‑house reception, and core administrative support. In a fast‑paced fintech environment, you will be the single point of accountability ensuring the office runs smoothly day‑to‑day — operationally, culturally, and experientially. This role requires someone who is comfortable rolling up their sleeves, interacting with employees and visitors directly, and managing vendors and routines without heavy structure.

Key Responsibilities

1. Workplace, Facilities & Daily Operations

• Own daily operations of the office floor to ensure a functional, safe, and welcoming workplace
• Handle facilities matters including maintenance, security, cleaning, pantry, meeting rooms, and office setup
• Liaise with building management and external vendors on repairs, access control, and preventive maintenance
• Manage office inventory, supplies, seating, and space utilisation in line with business needs
• Ensure compliance with health, safety, and regulatory requirements

2. Front Desk, Reception & Administrative Support

• Act as the primary front‑of‑house representative, welcoming visitors and managing reception duties
• Handle access cards, visitor registration, deliveries, couriers, and meeting room coordination
• Provide general administrative support such as document handling, coordination, scheduling, and record keeping
• Support onboarding and offboarding logistics in partnership with HR and IT
• Provide concierge‑style assistance when needed (directions, bookings, coordination)

3. Team & Vendor Coordination

• Oversee and coordinate cleaning staff and service providers to maintain operational standards
• Manage vendor relationships for cleaning, maintenance, pantry, and office servicesMonitor service quality, resolve issues, and drive continuous improvements
• Track facilities‑related expenses and operate within approved budgets

4. Workplace Experience & Employee Engagement

• Organise employee engagement activities such as townhalls, celebrations, festive events, and team bonding
• Partner with HR to enhance onboarding experience, office culture, and employee satisfaction
• Proactively identify opportunities to improve office comfort, layout, and overall employee experience

Qualifications & Experience

Diploma or Degree in Facilities Management, Business Administration, or related field

• 3–5 years of experience in workplace management, office administration, reception, or similar roles
• Comfortable handling both operational execution and coordination responsibilities
• Strong organisational, interpersonal, and problem‑solving skills
• Able to work independently, prioritise tasks, and manage day‑to‑day ambiguity
• Proficient in MS Office / Google Workspace; familiarity with workplace tools is a plus
• Service‑minded, dependable, and detail‑oriented with a strong sense of ownership