Trust Specialist [ Advisor & Assistance to Director ]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading advisory firm in Singapore seeks a Trust Advisor & Executive Assistant to the Director. This role involves managing sensitive information and providing administrative support to the Executive Director. The ideal candidate has experience in trust consultancy or law, with expertise in legal documents and fund investment. Responsibilities include drafting documents, monitoring regulatory changes, and office management. This position offers a dynamic working environment with a compact team.

Qualifications

• Experience in trust administrative and legal documents.
• Familiarity with fund investment preferred.
• Ability to advise on trust duties and legal issues.

Responsibilities

• Provide administrative support and solutions for the Company.
• Create, format, and proofread various documents.
• Transcribe voice recordings from meetings.
• Draft and review documents for the Executive Director.
• Identify and evaluate legal risks within the company.
• Monitor regulatory changes and report on them.
• Maintain databases and files, transitioning to digital.
• Assist in office management and other ad-hoc tasks.

Skills

Confidential information handling

Legal documents expertise

Administrative support

Communication skills

Risk evaluation

Education

Experience as legal secretary or trust specialist

Background in trust consultancy or law firm

Job description

• Position : Trust Advisor & Executive Assistance to Director
• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM
• Salary Budget : Junior :$4000 - $5,000 + AWS (No VB) / Senior : $5,000 - $6,800+ AWS (No VB)
  Family Office Environment [ Less than 10 Staff in Office ] in managing fund, investment and charity from the budget given

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, trust manager or legal specialist.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist Director in going through legal & trust documents from outsource law firm or trust agency if have any omission.
• Must able to provide advise for director on certain issues on trust duties and legal areas.
• This role will report to the Managing Director [ Hong Kong Lady ] at Canada and Director [ Singaporean Lady ] at Singapore's office.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director