Trade Operations Executive (Oil)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm is seeking an operational professional in Singapore. The role involves handling trade logistics, negotiating contracts, and maintaining financial records within the oil trading sector. Candidates must have strong Mandarin communication skills and a degree while being able to thrive in a fast-paced environment. Relevant experience in trade finance is advantageous.

Qualifications

• Relevant experience in international oil trading or trade finance is preferred.
• Strong command of spoken and written Mandarin for communication.
• Proficiency in Microsoft Office applications required.

Responsibilities

• Carry out all operational duties in compliance with established procedures.
• Negotiate and execute contracts, credit arrangements, and other shipping documents.
• Supervise trade logistics activities including cargo loading and discharging.
• Track and verify all trade-related payments.

Skills

Multitasking

Pressure handling

Teamwork

Mandarin proficiency

Microsoft Office

Education

Bachelor's degree or higher

Job description

Responsibilities

• Carry out all operational duties in compliance with established procedures and industry standards.
• Handle negotiation, drafting, and execution of contracts, credit arrangements, charter parties, bills of lading, and other shipping documents.
• Coordinate with Headquarters Operations to exchange information on trades and shipments.
• Supervise trade logistics activities such as cargo loading and discharging, quality control, freight, insurance, and coordination with agents and surveyors.
• Prepare and process invoices and payments for suppliers and customers.
• Track, review, and verify all trade-related payments, both incoming and outgoing.
• Work with banks on financing matters, including issuance of Letters of Credit (L/C), and prepare the required import/export LC documentation for submission.
• Ensure timely and accurate maintenance of trade, accounting, and financial records.
• Actively manage demurrage cases and other trade-related claims.
• Check, validate, and securely store trade documentation while maintaining accurate billing, invoicing, and trade finance records.
• Build and nurture strong relationships with business partners, third-party service providers, and associates.
• Perform any additional responsibilities assigned by management.

Requirements

• Relevant experience in a comparable role or solid knowledge of international oil trading and trade finance will be an advantage.
• Bachelor’s degree or higher qualification is required.
• Strong command of spoken and written Mandarin is essential for communication with clients in the Chinese market.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, and PowerPoint) is required.
• Must be able to multitask, perform under pressure, meet tight deadlines, adapt to changing priorities, and work effectively in a team environment.
• Candidates available immediately or with a short notice period will be preferred.