Temporary Admin Support Staff (11 months)

Arts & Social Sciences; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading academic institution is seeking an Event Assistant in Singapore. The role involves organizing social events, providing administrative support to students, and assisting with various academic programs. Candidates should have at least a GCE 'N' Level or equivalent. This position offers dynamic work within an esteemed department, located at Kent Ridge Campus.

Qualifications

• Assist with on-site operational activities for approximately 500 students and staff.
• Main person in charge of all FASStrack social events.
• Provide administrative support and track expenses.

Responsibilities

• Organise social events and manage publicity.
• Reply to student emails and process applications.
• Verify application documents for the Student Exchange Programme.

Education

Minimum GCE ‘N’ Level or equivalent

Job description

Job Description

1. FASStrack Asia: The Summer School (April‑Sept 2026)

   The staff is required to assist with detailed tasks for on‑site operational activities for approximately 500 students and staff.

   • Social Events
     • To be the main person in‑charge of all FASStrack social events, i.e. Check‑In/Out, Welcome Lunch, Farewell Dinner, Master’s Programmes Talk and etc.
     • Organise the social events in accordance with procurement guidelines and manage its publicity through various platforms (FASStrack Facebook page, publicity emails to participants etc.).
     • Engage student helpers’ assistance with the events and manage their hiring and claims under NUS Student Work Scheme (NSWS).
     • Provide on‑site logistical and operational assistance to ensure events run smoothly. Working on occasional Saturdays is required (will be compensated with time‑off after summer programme is over).
   • Administrative Support
     • Reply students’ emails, process applications and monitor class enrolment.
     • Send offer emails to students and work with Office of the University Registrar’s (OUR) colleagues to ensure NG students submit their applications with the necessary documents on time.
     • Assist in course allocation for NG students and prepare class lists for respective lecturers and department admin colleagues.
     • Collate required info for various units such as OUR (NG students’ matriculation), UTMO (UTown venue bookings), CEU (accommodation details), Dean’s Office & departments (courses and lecturers’ details) and etc.
     • Create feedback form for students and consolidate lecturers’ feedback for after‑programme review.
     • Keep track of all FASStrack related expenses and request for relevant info from Student Finance office to calculate programme finances.

2. FASStrack Youth Academy (Feb 2026 onwards)

   Assist programme coordinator with administrative work and events.

3. Student Exchange Programme (SEP)

   • Assist in verifying and consolidating application documents from students.
   • Keep track of students’ submission and send reminders when required.
   • Provide administrative support for credit transfer.

Qualifications

• Minimum GCE ‘N’ Level or equivalent.

More Information

• Location: Kent Ridge Campus
• Organization: Arts & Social Sciences
• Department: Dean's Office (Arts & Social Sc.)
• Employee Referral Eligible: Yes
• Job requisition ID : 31088