Strategic Executive Assistant: Calendar, Travel & Projects

WENET SGP PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading private limited company in Singapore is seeking an Executive Assistant to manage the Executive’s calendar, prepare business documents, and support special projects. The position requires confidentiality, strong organizational skills, and the ability to coordinate meetings and events. Responsibilities include overseeing administrative tasks, managing calls, and preparing expense reports. Ideal candidates should have excellent communication skills and a strong attention to detail.

Responsibilities

• Manage the Executive’s calendar including appointments and travel arrangements.
• Screen and prioritize incoming calls and correspondence.
• Prepare and edit business documents ensuring high standards.
• Coordinate materials for meetings and take accurate minutes.
• Support special projects with research and report preparation.
• Organize executive events, handling logistics and stakeholder communication.
• Manage expense claims and prepare detailed reports.
• Maintain confidentiality and handle sensitive information.
• Oversee document handling tasks and assist in written communication.
• Perform general administrative duties and other ad-hoc responsibilities.

Job description

A leading private limited company in Singapore is seeking an Executive Assistant to manage the Executive’s calendar, prepare business documents, and support special projects. The position requires confidentiality, strong organizational skills, and the ability to coordinate meetings and events. Responsibilities include overseeing administrative tasks, managing calls, and preparing expense reports. Ideal candidates should have excellent communication skills and a strong attention to detail.