Site Project Coordinator/Admin

S.N SYSTEM ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a skilled Project Coordinator cum Admin. This role involves supporting project planning and execution, coordinating internal teams and external vendors, and handling administrative tasks. Candidates should have at least 5 years of experience in the construction industry, proficiency in AutoCAD, and strong organizational skills.

Qualifications

• Proven experience in a project coordination and/or administrative role.
• Minimum 5 years of experience in the construction industry.
• Able to read construction drawings and proficient in AutoCAD (Mandatory).

Responsibilities

• Assist the Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and internal teams.
• Prepare and update project documentation.
• Handle general office administrative tasks.
• Support HR and Finance departments with administrative requirements.

Skills

Project coordination

Communication

Organizational skills

Attention to detail

AutoCAD proficiency

Education

Bachelor’s Degree in Business Administration or Project Management

Tools

MS Office (Word, Excel, PowerPoint)

Document management systems

Job description

Project Coordinator cum Admin

The Project Coordinator cum Admin is responsible for supporting project planning, execution, and administrative functions. This role ensures smooth coordination between internal teams, clients, and external vendors, while managing day-to-day administrative tasks to support overall project and office operations.

Key Responsibilities

Project Coordination

• Assist the Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and internal teams to ensure project timelines are met.
• Prepare and update project documentation, including work schedules, meeting minutes, progress reports, and variation orders.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement on delivery schedules.
• Maintain proper filing and documentation of all project records (both physical and digital).

Administrative Duties

• Handle general office administrative tasks such as filing, scheduling meetings, and maintaining office records.
• Manage office supplies, staff attendance, and petty cash claims.
• Prepare, submit, and follow up on project-related claims, invoices, and payments.
• Handle correspondence including emails, letters, and phone enquiries.
• Support HR and Finance departments with staff documentation, timesheets, payroll data, and other administrative requirements.

Requirements

• Proven experience in a project coordination and/or administrative role.
• Minimum Bachelor’s Degree in Business Administration, Project Management, or a related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management systems.
• Able to read construction drawings and proficient in AutoCAD (Mandatory).
• Strong communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Able to work overtime when required.
• Minimum 5 years of experience in the construction industry.