Site Assistant

SOLEIL SEH SINGAPORE; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent engineering firm in Singapore seeks an experienced administrative support professional to assist with technical support and project documentation. The ideal candidate will have at least 6 years of experience in project jobsite, be well-organized, and possess strong coordination skills. Responsibilities include providing administrative support to contractors, organizing project documentation, and coordinating site team missions. This position is critical in ensuring project tasks are completed efficiently.

Qualifications

• At least 6 years’ experience in project jobsite.
• Sufficient knowledge of Admin work.

Responsibilities

• Provide technical assistance and support to contractors.
• Ensure proper administration and dispatch of project-related couriers.
• Organize and maintain project documentation and files.
• Coordinate site team missions and accommodations.
• Prepare and issue documents as requested by site team.

Skills

Good organization skills

Coordination skills

Independent working capacity

Job description

• Provide technical assistance and support to contractors to ensure the proper understanding and application of AL standards and procedures and CDI requirement.
• Ensures administration and dispatch of income/outcome couriers related to Project, registers the incoming and outgoing mails, copy and distribute documents
• Organizes, files and maintains the Project Common Job File, including computer files, to ensure that all files are well-organized, and all useful documents can be found quickly
  Upon request of Site Manager and/or Site Supervisors or Engineers, assist to organize, file and maintain the project technical documentation (home office and site), and quality documentation.
• Organizes site team missions (accommodation and transportation booking, mission authorization forms, mission expenses re-imbursement)
• Prepares, corrects, presents and issues documents (Word, Excel, PowerPoint) as requested by site team
• Organizes reception of guests (accommodation and transportation booking, lunch and diner, meetings arrangement)
• Upon request of Site team organizes and attends project meetings, prepare and issue meeting minutes when necessary
• On Site Manager’s request follows project tasks such as contractual issues and expediting
• In charge of Air Liquide site team time sheets follow-up
• In charge of updated drawings follow-up
• In charge of daily meetings log book filing
• In charge of PPE handover list follow-up
• In charge of personnel identity record and follow-up
• In charge of WSH training record and follow-up
• In charge of site access cards preparation
• Supporting the site team for the submission of documentation to the client side if needed

Qualifications

• Sufficient knowledge of Admin work
• At least 6 years’ experience in project jobsite;
• Good organization and coordination skills, capacity of independent working.