SITE ADMIN

SUNVIEW ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm based in Singapore is seeking an administrative professional for site office duties. Responsibilities include site administration, documentation support for project teams, and coordinating daily workflows. Candidates should be proficient in Microsoft Office applications and have at least a year of relevant experience. This role emphasizes organizational skills and effective communication with team members and clients.

Qualifications

• At least 1 year of working experience in a related administrative or site-based role.
• At least 1 year of experience in an administrative or site-based role.

Responsibilities

• Responsible for site office daily administrative works.
• Liaise with Procurement, HR, and Accounts Department regarding site matters.
• Provide site administration and documentation support to project team.
• Schedule daily workflow and coordinate completed projects.
• General administrative support to the site Project Team.
• Prepare and process necessary paperwork for various tasks.
• Maintain constant contact with employees and clients.
• Update manpower movement regularly.
• Organize onsite training arrangements.
• Ensure work is carried out safely in line with procedures.

Skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Outlook

Proficient in Adobe Acrobat

Organizational skills

Job description

JOB DESCRIPTION:

• Responsible for site office daily administrative works
• Liaise with Procurement, HR and Accounts Department and others at head office pertaining to site matters
• Provide site administration, documentation and secretarial support to the project team providing support to project teams by following up with Operations and other related departments
• Performs routine but varied clerical duties in accordance with standard procedures
• Schedules daily work flow and ensure coordination of completed projects
• General administrative support to the site Project Team
• Prepare and process paperwork necessary for purchase orders, invoice payment, expense reports, etc.
• Routine, but extensive contact with employees, clients, subcontractors, vendors, and service personnel
• Update manpower movement constantly
• Responsible for onsite training arrangement
• Ensure all work is carried out in a safe and productive manner in line with company and client procedures at all times

REQUIREMENTS:

• Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat.
• Preferably at least 1 year of working experience in a related administrative or site-based role.