Senior/ Project Executive, IT Project & Training Development

MINDSG LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A charitable organization in Singapore is seeking a Senior Project Executive to manage IT projects and provide administrative support. Responsibilities include coordinating team efforts, liaising with clients and vendors, and monitoring project progress. The ideal candidate will possess a Diploma/Bachelor's Degree in IT and have at least 3 years of IT management experience along with strong communication and procurement skills. Familiarity with PMP is a plus.

Qualifications

• Minimum 3 years' experience in IT management level in a similar‑sized structure.
• Hands-on experience and technical knowledge of applications and communications infrastructure.
• Familiarity with PMP is an added advantage.

Responsibilities

• Responsible for scheduling meetings and managing documents.
• Support internal teams on procurement and financial matters.
• Monitor project activities and prepare status reports.
• Assist in planning and implementing IT projects.
• Liaise with clients and vendors for clear communication.
• Assist in tracking budgets related to IT projects.
• Stay updated with the latest IT trends and technologies.

Skills

IT project management

Communication skills

Procurement coordination

Budget tracking

Education

Diploma/ Bachelor's Degree in IT or related field

Job description

Company Description

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community‑based services, improving the employability of PWIDs, strengthening education, and engendering inclusive community living, MINDSG LTD offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home‑based care services and community‑based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Designation

Senior/ Project Executive, IT Project & Training Development

Responsibilities

• Responsible for general administrative duties such as scheduling of meetings, document preparation/filing, records management, meeting minutes etc.
• Support the internal teams on procurement matters, and collaborate with the Procurement Department to collate and ensure proper documentation within the purchase requisition.
• Monitor and coordinate project activities, resources, and progress to ensure smooth execution and prepare regular status reports for management and stakeholders.
• Assist in the planning and implementation of IT projects from initiation through to completion.
• Liaise with clients, vendors, and internal teams to ensure clear communication and timely resolution of issues.
• Engage the Finance Department on all expenses and financial matters such as expense claims, processing of invoices, payments, etc.
• Support operating routines including coordinating monthly/quarterly department meetings, collation of management reports etc.
• Support budget tracking and procurement processes related to IT projects.
• Collaborate with other project managers and project executives on any other office initiatives.
• Stay updated with the latest IT trends and technologies to support innovative project solutions.
• Conduct travel to branch locations as required to support project needs.
• Other Ad‑hoc duties assigned by Reporting Manager

Qualifications

• Diploma/ Bachelor's Degree in IT or related field.

Other Information

• Minimum 3 years' experience in IT management level in a similar‑sized structure and business, hands‑on experience, and technical knowledge of applications and communications infrastructure.
• An added advantage for those familiar with PMP