Senior Office Administrator, Facilities (Contract)

GMP Technologies; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading facilities management firm in Singapore is seeking a Facilities Manager to oversee daily operations, ensuring the efficiency of electrical, HVAC, and fire suppression systems. The ideal candidate will have 4-5 years of experience in facilities operations, strong technical skills, and proficiency in vendor management. This role requires excellent communication skills and the ability to work independently, contributing to a safe and compliant work environment.

Qualifications

• 4-5 years of experience in facilities operations or corporate real estate, preferably in financial or IT environments.
• Strong technical knowledge of UPS, generator systems, and fire suppression.
• Highly proficient in Microsoft Excel, with strong skills in data analysis.

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, and plumbing systems.
• Conduct routine inspections to ensure all office systems are operational.
• Oversee CCTV operations and coordinate with security vendors.

Skills

Facilities management

Vendor management

CCTV systems management

Microsoft Excel

Communication skills

Education

Diploma or Degree in Facilities Management, Engineering, Building Services or related field

Job description

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing & etc. systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure including power supply, cooling, FM-200/pre‑action fire suppression, and environmental monitoring.
• Administer door access control systems and after‑hours support.
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Vendor, contractor and incident management.
• Ensure safety, fire, and audit compliance in line with Singapore standards.
• Support space planning, office setup, and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors, and internal departments for operational and escalation matters.
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations.
• Track facility budgets, vendor contracts, and maintenance documentation.
• Other administrative supports.

Job Requirements

• Diploma or Degree in Facilities Management, Engineering, Building Services, or related field.
• 4‑5 years of experience in facilities operations or corporate real estate, preferably within financial or IT‑driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution, HVAC, and fire suppression (FM‑200/pre‑action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS), and compliance reporting.
• Highly proficient in Microsoft Excel, with strong skills in applying formulas, analysing datasets, and generating reports.
• Excellent communication and coordination skills, with a proactive and service‑oriented mindset.
• Able to work independently and support after‑hours maintenance or emergency situations when required.
• Ability to work independently and as part of a team.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.