Senior / Executive (Personal Assistant)

Agency for Integrated Care Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore is seeking an experienced Personal Assistant to provide comprehensive administrative support to the Chief. The ideal candidate will manage the Chief's calendar, oversee meetings, and ensure effective communication with stakeholders. A minimum of 3 years' experience in a similar role is required, along with strong organizational and communication skills, and proficiency in Microsoft Office. Candidates should be proactive and able to maintain confidentiality while working in a dynamic environment.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Strong command of English with good communication skills.
• Ability to work independently and prioritize tasks.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Chief.
• Oversee the Chief's calendar, meetings, appointments, and travel plans.
• Manage confidential information and prepare presentation materials.

Skills

Organisational skills

Verbal communication

Written communication

Time management

Proficiency in Microsoft Office Suite

Education

Degree in Business Administration or equivalent

Job description

Responsibilities

This role provides comprehensive secretarial and administrative support to the Chief, ensuring efficient management of daily operations and confidential matters.

• Oversee the Chief’s calendar, meetings, appointments, and travel plans.
• Manage confidential company information and prepare presentation materials.
• Serve as the main liaison between the Senior Leader and internal / external stakeholders.
• Coordinate communications between the Chief and stakeholders, ensuring clarity and efficiency of message.
• Draft, edit, and manage correspondence, presentations, and reports as required.
• Arrange all meeting logistics, including venue booking, agenda preparation, and minute taking.
• Consolidate and distribute materials to relevant parties within set timelines.
• Maintain organised physical and digital filing systems for document accessibility.

Job Requirements

• Degree in Business Administration or equivalent with a least 3 years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
• Meticulous in work with a strong command of English with good written and verbal communication skills
• Able to work independently and prioritize tasks effectively.
• Has good time management and organisational skills, with the ability to work under pressure and multi-tasking
• Team player and a self-starter with the resilience to thrive in a highly dynamic organization
• Strong proficiency in in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Positive, proactive and able to always exercise good judgment
• Ability to maintain confidentiality and handle sensitive information with integrity.