Senior Executive, Orchestra Management

Singapore Symphonia Company Limited; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A renowned orchestra management company in Singapore seeks a Senior Executive, Orchestra Management to oversee administration and daily operations within the orchestra. Responsibilities include coordinating freelance musicians, maintaining attendance records, and supporting audition processes. The ideal candidate will have a diploma, relevant experience, and skills in organization and communication. This role may require flexibility to work nights and weekends, providing a dynamic opportunity within a prestigious environment.

Qualifications

• Minimum diploma holder with 1 year of work experience; flexibility for higher positions based on experience.
• Effective oral and written communication skills required.
• Proficiency in Microsoft Office suite is essential.

Responsibilities

• Coordinate administrative matters for freelance musicians.
• Prepare the monthly Esplanade temporary artiste‑pass list.
• Maintain and update records on musicians' time off and attendance.
• Distribute rehearsal orders and communicate updates to musicians.
• Assist with administrative coordination of auditions.

Skills

Knowledge of orchestral instruments and orchestra operations

Attention to details

Planning and organizational skills

Effective communication skills

Proficiency in Microsoft Office

Team player

Education

Diploma

Job description

JOB SUMMARY

The Senior Executive, Orchestra Management, oversees the administration of personnel and daily operations within the orchestra. The role supports production activities, ensures the well‑being of musicians, and provides efficient administrative support to the department.

JOB DUTIES AND RESPONSIBILITIES

• Coordinate administrative matters for freelance musicians.
• Prepare the monthly Esplanade temporary artiste‑pass list, including gathering and compiling names and details of freelance musicians, guest conductors, guest soloists, recording engineers, and any other guests, visitors, or business associates requiring access to Esplanade Back‑of‑House.
• Maintain and update records on SSO musicians’ time off, attendance, and work rosters.
• Distribute rehearsal orders and work schedules, and communicate changes or updates to musicians.
• Maintain the Musicians’ notice board and assist in communications with musicians as required.
• Assist with the administrative coordination of auditions.
• Provide secretariat support for the Musicians’ Committee.
• Coordinate activities with other departments for special projects involving musicians.
• Assist in coordinating with other departments for concert production.
• Perform other duties as assigned by the Head, Orchestra Management.

REQUIREMENTS

• Minimum diploma holder with 1 year of work experience. Applicants with more relevant years of experience may be considered for a higher position at a suitable remuneration.
• Knowledge of orchestral instruments and orchestra operations is preferred.
• An eye for accuracy and attention to details.
• Strong planning and organizational skills.
• Effective oral and written communication skills.
• Proficiency in computer software, e.g. Microsoft Office suite.
• A team player with the ability to work well with diverse personalities.
• Flexibility to work nights and weekends when needed.

Please provide a comprehensive resume and cover letter stating current and expected salaries.

Only shortlisted applicants will be notified.