Senior Executive (MD Prog)

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore seeks a Programme Administrator to manage various administrative functions for the MD Programme Department. The role includes organizing clinical resources, providing support to faculty and students, and ensuring smooth execution of clinical modules. Candidates should have a relevant degree and at least 3 years of experience in administrative roles, preferably in academic or healthcare settings. Strong interpersonal, decision-making, and communication skills are essential, along with proficiency in Microsoft Office applications.

Qualifications

• Minimum 3 years of relevant work experience.
• Prior work experience in an academic or healthcare environment would be advantageous.
• Able to prioritise and multi-task.

Responsibilities

• Manage and organise clinical programme platforms, learning resources, and assignments.
• Provide administrative support to clinical faculty and students.
• Ensure timely and clear communication among the administrative team.

Skills

Coordination

Interpersonal skills

Decision making

Communication

Proficient in Microsoft Office

Education

Degree or equivalent in a related discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The person in this position is responsible for administrative management of various business related functions for the MD Programme Department.

• Manage and organise clinical programme platforms, learning resources, and assignments for distribution to students.
• Provide administrative support to clinical faculty and students to ensure smooth execution of the clinical curriculum modules assigned.
• Provide support to the organization and operationalization of examinations assigned.
• Provide cross-cover support to other clinical programme staff responsible for any other modules.
• Be available to work occasional weekends as required.
• Manage finance, budget, policy, and interpretation processes to ensure the smooth running of programmes in the MD Programme, both on a short- and long-term basis.
• Ensure timely and clear communication among the administrative team, faculty, Healthcare Institution collaborators, and students.
• Collaborate with the Office of Education Programmes and relevant departments within Duke-NUS to meet shared goals.
• Work with colleagues from across Office of Education and SingHealth Education Office in operationalising all clinical programmes and assessment-related activities.
• Support other department tasks/activities including but not limited to committee meetings, exams, workshops, and retreats.
• Perform other related duties incidental to the work described herein or as assigned by the reporting officer.

Qualifications

• Degree or equivalent in a related discipline.
• Minimum 3 years of relevant work experience
• Prior work experience in an academic or healthcare environment would be advantageous.
• Competent in coordination of major administrative functions.
• Able to prioritise and multi-task.
• Strong interpersonal skills and decision making acumen.
• Possess effective communication and written skills, with the ability to work independently and as well as in a team.
• Proficient in Microsoft Office applications that facilitate work operations, such as Word, Excel and PowerPoint