Senior Executive (Distribution Services)

Ministry of Health; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A government health agency in Singapore is seeking a candidate to support the coordination and management of medical supply distribution. The ideal individual will ensure timely deliveries, monitor stock levels, and engage with various stakeholders while navigating a dynamic environment. Strong analytical skills and the ability to adapt are crucial for success in this role. This position offers the chance to impact public health significantly and work on various strategic initiatives for healthcare improvement.

Qualifications

• Strong analytical and critical thinking abilities are essential.
• Ability to mobilize stakeholders toward common goals.
• Adaptability and willingness to learn new skills.

Responsibilities

• Coordinate with third-party logistics providers for distribution.
• Monitor stock levels and manage transfers as needed.
• Process orders and arrange timely deliveries.

Skills

Analytical thinking

Stakeholder engagement

Adaptability to changing environments

Administrative skills

Job description

What the role is:

You will be part of the Strategic Resource Management Division, Crisis Strategy and Operations Group (CSOG). You will be responsible to support the coordination, processing and management of distribution of MOH stockpile to healthcare institutions to meet normalcy and emergency requirements to ensure the availability of strategic medical supplies in support of MOH contingency plans when needed. You will be working in a fast-paced and dynamic environment that would require the ability to manage multiple priorities and stakeholders at the same time.

What you will be working on:

• Coordinate with MOH third‑party logistics (3PL) providers on routine distribution and returns of pharmaceuticals and non‑pharmaceuticals to healthcare institutions.
• Monitor stock levels and transfer stock between 3PL service providers to meet operational requirements.
• Process manual orders/return requests and arrange with 3PL service providers for timely delivery/collection from healthcare institutions/govt agencies when required.
• Verify and process bills related to distribution and returns activities.
• Assist in tracking and reporting of distribution and returns related activities and budget, inclusive of approval of requirement/budget preparation and submission.
• Assist in the management of day‑to‑day operations related to the distribution and returns management of strategic and critical medical supplies from national stockpile.
• Assist to resolve any ground issues with healthcare institutions and 3PL service providers.
• Assist in administrative matters assigned by the Reporting Officer as and when required.

What we are looking for:

• Key Competencies Required: Thinking Clearly & Making Sound Judgements – Strong analytical and critical thinking abilities to support the crafting of sound policy recommendations; ability to grasp timelines, operating context and ground realities.
• Learning & Putting Skills into Action – Possesses the drive and curiosity to learn and apply new skills, knowledge and new ways of working.
• Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment while managing the risks involved.
• Working Effectively with Stakeholders – Ability to mobilise and rally partners and stakeholders towards a collective purpose.
• As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.

About Ministry of Health

The Ministry of Health’s (MOH) vision is to champion a healthy nation with our people – to live well, live long and with peace of mind. As an open country constantly exposed to an interconnected world, Singapore faces complex issues in public healthcare. MOH constantly grapples with new challenges brought on by an increasingly globalized world, a rapidly ageing population and rising expectations. MOH’s responses to these challenges include preventing and managing the outbreak of diseases such as SARS and Influenza A (H1N1), designing a healthcare system that delivers care in an integrated and effective manner, growing the capacity and capabilities within the sector, and managing healthcare inflation. As an MOH officer, you will be involved in formulating and implementing policies that guide Singapore’s healthcare ecosystem. You will work alongside a team with varied skills and backgrounds, but with the common goals of (i) promoting good health and reducing illnesses; (ii) ensuring that Singaporeans have access to good and affordable healthcare; and (iii) pursuing medical excellence. Your work will have far-reaching impact on the health and lives of Singaporeans.