(Senior) Executive/Assistant Manager, Redevelopment Office (Services Planning)

National University Polyclinics; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

A major healthcare institution in Singapore is looking for a professional to support the redevelopment of hospital infrastructure. The successful candidate will be involved in strategic planning, stakeholder coordination, and project management. A degree in related fields and experience in hospital operations are essential. This role offers a chance to impact healthcare delivery in the region.

Qualifications

• At least 3 to 5 years’ experience in hospital operations or strategic planning.
• Experience in managing healthcare infrastructure projects is preferred.

Responsibilities

• Support management of key aspects of hospital redevelopment.
• Assist in infrastructure planning aligned with redevelopment milestones.
• Collaborate with various stakeholders for project success.

Skills

Stakeholder coordination

Planning and analysis

Structured communication

Adaptability

Education

Degree in Business Administration or related discipline

Job description

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Job ID: 9098

Job Function: Administration

Institution: National University Hospital

Overview

The incumbent will support the Reporting Officer and Head, Redevelopment Office, in facilitating the hospital's upcoming redevelopment and associated strategic infrastructure planning activities. The role includes broad-based involvement across planning, user engagement, knowledge management, and project coordination, with a preferred focus on back-of-house (BOH) operational services such as material management, food services, and logistics planning.

Job Responsibilities

Primary Responsibilities and Duties

• Support the Reporting Office and HOD in managing key aspects of the redevelopment, including:
  • Strategic and functional planning for hospital departments.
  • Workflow integration, space programming, user requirement consolidation.
  • Project documentation, budgeting, and timeline tracking.
  • Coordination of internal and external stakeholder inputs.
• Assist in long-term infrastructure planning aligned with hospital redevelopment milestones, incorporating both clinical and non-clinical requirements, and ensuring alignment with NUHS cluster-level and national healthcare priorities.
• Work collaboratively with various stakeholder groups, including clinical services, operations teams, facilities, and external partners such as MOH, MOHH, consultants, and building authorities.
• Provide secretariat support for planning meetings and user workgroups ensuring timely follow-up, documentation, and alignment of targets and approvals across phases.
• Support the development and upkeep of a structured knowledge management system to consolidate:
  • Functional Design Briefs (FDBs)
  • Meeting notes, decisions, and reference documents
  • Planning assumptinos and benchmarking data
• Conduct horizon scanning of national and global trends in healthcare infrastructure, digital tools, operational models, and hospital support services. Translate findings into planning implications and identify potential enablers or constraints.

Secondary Responsibilities and Duties

• Perform any other duties as assigned by the Reporting Officer or HOD, including support for operational readiness, commissioning activities, or organizational change initiatives.

Job Specifications

• Degree in Business Administration, Health Administration, Engineering, Hospitality, or a related discipline. Professional training in healthcare infrastructure or systems planning will be advantageous.
• At least 3 to 5 years’ working experience in hospital operations, healthcare infrastructure projects, or strategic planning. Candidates with exposure to planning or operations of hospital back-of-house services(e.g. kitchen, portering, logistics, linen, materials supply) will have an advantage.
• Demonstrated skills in planning, analysis, stakeholder coordination, and structured communication (written and verbal).
• Adaptable and resourceful, able to multi-task and work independently while contributing effectively to cross-functional teams.