Senior Executive Assistant

Citigroup Inc.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A leading financial services firm in Singapore is seeking a Senior Executive Assistant to provide support to a C16 level manager and oversee administrative functions. The ideal candidate will have previous office administration experience and is highly proficient in Microsoft Office. Responsibilities include managing calendars, coordinating meetings, and making travel arrangements. This is a fantastic opportunity to work within a large organization, promoting compliance and maintaining the firm's reputation. Competitive benefits and equal opportunity employer policies apply.

Responsibilities

• Support a C16 level manager and an entire department.
• Manage calendars of senior management.
• Coordinate executive-level meetings and conference calls.
• Assist with presentations and document preparation.
• Coordinate travel arrangements and prepare itineraries.
• Track expenses through the Travel and Entertainment system.
• Train and guide other administrative staff as needed.

Skills

Office administration experience

Proficient in Microsoft Office

Written and verbal communication skills

Ability to quickly learn new systems

Self-motivated and detail oriented

Education

Bachelor's/University degree or equivalent experience

Job description

The Senior Executive Assistant provides support to another individual or group of individuals on the Investment Bank team by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to race, color, religion, sex, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.