Senior Event Operations Executive

POPPER ASIA (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic events management company is seeking a Senior Event Operations Executive in Singapore to support the planning and execution of events. The role encompasses event coordination, vendor management, and ensuring smooth on-site operations. Candidates should possess a Diploma or Degree in Events Management or a related field, along with 2-3 years of relevant experience. Strong organizational skills and proficiency in Microsoft Office are required. This position may require flexible hours, including evenings and weekends.

Qualifications

• 2–3 years of experience in event operations or coordination.
• Proficient in event management tools or software.
• Willing to work flexible hours, including evenings, weekends, and public holidays.

Responsibilities

• Assist in the planning and execution of events from concept to completion.
• Manage on-ground operations during events and troubleshoot issues in real-time.
• Prepare post-event reports, including photos and performance analysis.

Skills

Organizational skills

Multitasking

Communication

Interpersonal abilities

Education

Diploma or Degree in Events Management, Marketing, Communications

Tools

Microsoft Office

Job description

Job Overview:

The Senior Event Operations Executive is responsible for supporting the end-to-end planning, coordination, and execution of events. This role ensures smooth on-ground operations, effective vendor management, and exceptional event experiences that meet both client and company objectives.

Key Responsibilities:

Event Planning & Coordination

• Assist in the planning and execution of events from concept to completion.
• Coordinate logistics such as venue setup, catering, AV, equipment rental, licenses applications and staffing.
• Liaise with vendors, suppliers, and partners to ensure timely delivery of services.
• Prepare and manage event timelines, checklists, and operations documents.

On-Site Event Management

• Supervise setup, registration, and teardown of events.
• Manage on-ground operations and troubleshoot issues in real-time.
• Ensure smooth coordination between internal teams, suppliers, and clients during the event.
• Maintain brand consistency and uphold event quality standards.

Administration & Reporting

• Support budget tracking and procurement processes.
• Prepare post-event reports, including photos, attendee feedback, and performance analysis.
• Maintain event inventory, materials, and collateral.

Client & Stakeholder Engagement

• Work closely with clients to understand event requirements and expectations.
• Provide operational updates and ensure client satisfaction throughout the event lifecycle.
• Support the marketing and creative teams in integrating event branding and communications.

Requirements:

• Diploma or Degree in Events Management, Marketing, Communications, or a related field.
• 2–3 years of experience in event operations or coordination
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with event management tools or software.
• Willing to work flexible hours, including evenings, weekends, and public holidays when required.

Personal Attributes:

• A proactive problem-solver with a can-do attitude.
• Energetic, hands-on, and enjoys working in fast-paced environments.
• Team player who thrives under pressure.
• Passionate delivering memorable event experiences.