Senior Corporate Secretarial Executive

MKG Consulting Pte. Ltd.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A consulting firm in Singapore seeks an experienced Corporate Secretary to handle statutory records and ensure compliance with the Companies Act. Responsibilities include preparing annual returns, managing communication with shareholders, and coordinating with regulatory authorities. Ideal candidates will have at least 3 years of relevant experience, a diploma or degree in a related field, and strong communication skills, preferably in Mandarin. This role demands excellent multitasking abilities in a dynamic environment.

Qualifications

• Minimum 3 years of experience with Corporate Secretarial services.
• Knowledge of ACRA filing requirements and compliance regulations.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain statutory registers and corporate records.
• Prepare and file annual returns and statutory documents.
• Liaise with regulatory authorities and external stakeholders.

Skills

Corporate Secretarial service

Communication skills

Knowledge of the Singapore Companies Act

Proficiency in Mandarin

Multi-tasking

Education

Diploma or Degree in Business Administration, Law or related field

Job description

Roles & Responsibilities

• Maintain statutory registers and corporate records in compliance with the Companies Act.
• Prepare and file annual returns and other required statutory documents with the Accounting and Corporate Regulatory Authority (ACRA).
• Draft directors’ and shareholders’ resolutions, statutory forms, and supporting documents for corporate transactions (e.g., incorporation, share allotments/transfers, and strike-offs).
• Liaise and coordinate with regulatory authorities (e.g., ACRA), banks, auditors, and external stakeholders as necessary.
• Perform Customer Due Diligence (CDD) checks, including onboarding and ongoing monitoring.
• Monitor and ensure compliance with applicable laws and regulations, keeping the company informed of any relevant changes.
• Manage effective communication with shareholders, ensuring timely and accurate dissemination of information.

Requirements

• Minimum 3 years of Corporate Secretarial service experience with professional services firms such as Corporate Service Provider, legal or an accounting firm.
• Diploma or Degree in Business Administration, Law or related field.
• Knowledge of the Singapore Companies Act and ACRA filing requirements.
• Good Communication skills, with proficiency in Mandarin preferred to liaise effectively with Chinese speaking clients.
• Able to manage multiple priorities and meet deadlines effectively.
• Fast learner, you can expect to gain knowledge from various areas in a fast pace environment.
• Team player with the ability to multi-task, work under pressure.