Senior Executive, Clinical Ops (Medicine)

Woodlands Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local healthcare institution in Singapore is seeking a Senior / Associate Executive for Clinical Ops. The role involves providing extensive administrative support for departments, including scheduling meetings, managing logistics, and supporting procurement for clinical services. Candidates should possess a diploma or GCE 'A' Levels, along with 3-5 years of related experience. Effective communication and interpersonal skills are essential, with a preference for healthcare experience.

Qualifications

• At least 3-5 years of related experience in a similar capacity.
• Secretarial experience preferred.
• Healthcare experience is preferred.

Responsibilities

• Provide administrative and logistics support for the Division of Medicine.
• Schedule meetings and provide secretariat support.
• Support procurement of clinical services items.

Skills

Multi-tasking

Effective communication

Interpersonal skills

English proficiency

Education

Diploma or GCE 'A' Levels

Job description

Senior / Associate Executive, Clinical Ops (Medicine)(2 Year Contract)

Family Group: Administration

JOB PURPOSE

To provide administrative, logistics and office support for Departments under Division of Medicine.

MAJOR DUTIES & RESPONSIBILITIES

Specific

• Overall division admin support, including scheduling of meetings, meeting logistics, secretariat support, and collation of information.
• Provide Stationery and office admin support including for IT and facility maintenance issues
• Provide secretariat and logistical support to department meetings and events for internal and external stakeholders. Duties may include scheduling, minute taking, and preparing simple presentations and reports.
• Provide support to Heads of Department (HODs) including calendar management, claims, and overseas travel arrangement.
• Provide administrative support for Department Doctors including onboarding and off boarding activities, oversight of relevant certifications, leave projections, roster dissemination, and claims submission.
• Arrangement of staff educational and cohesion activities.
• Provide administrative support for procurement of items for clinical services, when required.

General

Any other duties as assigned by the Reporting Officer.

JOB REQUIREMENTS

Education / Training / Experience

• Diploma or GCE ‘A’ Levels preferred
• At least 3-5 years of related experience in a similar capacity, secretarial experience is preferred.

Attributes

• Able to multi-task and manage projects.
• Able to communicate effectively at all levels with good interpersonal skills.
• Possess a good command of the English language, both written and spoken.
• Healthcare experience is preferred