Senior Administrator (Tender)

SPECTRUM AUDIO VISUAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading audiovisual solutions provider in Singapore is seeking a detail-oriented individual to support tender and contract operations. The role involves reviewing tender documents, preparing submission materials, and providing administrative support to the sales team. Candidates must possess at least a local diploma and have a minimum of 2 years' experience in tender support. This position offers the opportunity to engage in a dynamic work environment.

Qualifications

• Minimum 2 years of experience in supporting tender-related matters.
• Familiarity with documenting and managing contract records.

Responsibilities

• Review tender documents and coordinate with stakeholders.
• Prepare Bill of Materials and compile tender submission documents.
• Draft maintenance contracts per agreed terms.

Skills

Detail-oriented

Document management

Coordination

Sales support

Education

Local Diploma

Job description

We are looking for a detail-oriented individual to support tender, contract, and sales operations through timely coordination, accurate documentation, and efficient administrative support.

Key Responsibilities:

• Review tender documents to extract relevant requirements for distribution to relevant stakeholders for follow up actions
• Assist in preparing Bill of Materials (BOM), filling up tender-related forms, and compiling complete tender submission documents.
• Monitor tender timelines and coordinate with stakeholders to ensure submission deadlines are met.
• Draft and prepare maintenance contracts in accordance with agreed terms.
• Maintain contract records and track renewals or updates as required.
• Source through various portals to identify relevant leads and assigned out to the appropriate sales personnel
• Ensure all incoming leads from various channels are promptly logged and assigned to the appropriate sales personnel
• Provide administrative support to the Sales Team to facilitate smooth day-to-day operations.
• Ensure accurate and organized documentation of all sales and tender activities.
• Liaise with internal departments and external parties as needed to support sales processes.
• Guide Sales Team on file management and proper documentation practices and usage of sales toolkits

Requirements:

• Possess at least a Local Diploma
• At least 2 years of relevant experience in supporting tender related matter

Only shortlisted candidates will be contacted.