Senior Administrative Executive

QUANTUM SHIELD CONSULTING PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A professional services firm in Singapore seeks an experienced administrative support professional. This role involves HR and payroll tasks, finance support, and compliance coordination. The ideal candidate will have at least 5 years of relevant experience and a strong understanding of corporate services and regulatory requirements. Proficiency in both English and Chinese is required. The position offers exposure to various operational matters in a lean organization.

Benefits

Direct communication with management

Stable role with clear responsibilities

Exposure to a broad range of matters

Qualifications

• Minimum 5 years of relevant working experience.
• At least 2 years of experience in a corporate services or corporate secretary firm.
• Strong understanding of company incorporation and ongoing compliance matters.
• Basic knowledge of corporate law, contracts, and regulatory requirements.
• Familiarity with banking compliance and risk control processes.

Responsibilities

• Maintain and organize client records and compliance documents.
• Support employee onboarding and payroll preparation.
• Assist in preparing company budgets and financial data.
• Coordinate with external accountants and support compliance checks.
• Assist with bank account opening and KYC documentation.

Skills

Ability to Multitask

Attention to Detail

Compliance

Payroll

Financial Statements

Corporate Services

Risk Control

Budgets

Corporate Law

Banking

AML

Regulatory Requirements

KYC

Microsoft Excel

Job description

Roles & Responsibilities

Role Overview: We are a small and growing professional services firm. This role is a core internal support position, covering administration, HR support, finance support, compliance coordination and bank-related matters. The ideal candidate is someone experienced, independent, detail-oriented and comfortable handling multiple support functions in a lean organization.

Key Responsibilities

Administration & Operations

• Maintain and organize client records, internal administrative and compliance documents
• Handle general administrative coordination and documentation management

HR & Payroll Support

• Support employee onboarding and offboarding processes
• Assist in payroll preparation, salary computation and payment coordination
• Maintain HR-related records and administrative documentation

Finance Support

• Assist in preparing company budgets and financial data
• Manage expense claims and payment documentation
• Coordinate with external accountants and service providers

Contracts & Legal Support

• Assist in preparation, coordination and basic review of client contracts
• Support compliance checks and documentation (non-legal advisory role)

Banking, Compliance & Risk Control Support

• Assist with bank account opening, maintenance and bank liaison matters
• Support KYC / AML documentation and bank risk control requests
• Assist in preparing fund flow explanations and supporting documents

Overseas Support

• Provide administrative and coordination support for overseas offices and related matters

Others

• Handle other administrative and operational support tasks as assigned

Requirements

• Singapore Citizen or Permanent Resident
• Minimum 5 years of relevant working experience
• At least 2 years of experience in a corporate services / corporate secretary firm
• Strong understanding of company incorporation and ongoing compliance matters
• Basic knowledge of corporate law, contracts and regulatory requirements
• Familiarity with banking compliance, risk control and fund flow processes
• Basic understanding of accounting and financial statements
• Strong organizational skills, attention to detail and ability to multitask
• Proficient in both English and Chinese (written and spoken)

Preferred Qualifications

• Experience in corporate secretarial, compliance or finance administration roles
• Hands‑on experience dealing with banks, compliance reviews and KYC / AML matters
• Experience supporting cross‑border or overseas operations
• Familiarity with Singapore regulatory and banking environment

What We Offer

• Exposure to a broad range of administrative, compliance and operational matters
• Direct communication with management and decision-makers
• Stable role with clear responsibilities in a lean and professional environment

Tell employers what skills you have

• Ability to Multitask
• Budgets
• Microsoft Excel
• Risk Control
• Administration
• Payroll
• Compliance
• Attention to Detail
• Financial Statements
• Corporate Law
• Banking
• AML
• Regulatory Requirements
• KYC
• Corporate Services
• Professional Services