SENIOR ADMINISTRATIVE EXECUTIVE

ELLIPSIZ DSS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a Senior Administrative Executive to provide comprehensive administrative support to the Senior Management team. The role involves liaising with Board members, drafting correspondence, and organizing meetings, requiring strong communication and organizational skills. The ideal candidate must demonstrate discretion, a pleasant personality, and the ability to thrive under pressure in a fast-paced environment.

Qualifications

• Some working experience in similar capacity preferred.
• Ability to handle sensitive information with confidentiality.
• Pleasant personality and positive attitude.

Responsibilities

• Liaise with the assistants of Board members.
• Draft correspondence for CEO and Senior Management.
• Organize and coordinate meetings.

Skills

Communication skills

Organizational skills

Discretion

Pressure handling

Job description

SENIOR ADMINISTRATIVE EXECUTIVE

You are an integral part of the Senior Management’s office providing administrative assistance and exercising high degree of discretion, initiative, maturity, and confidentiality in handling sensitive information & matters.

Responsibilities

• Liaise with the assistants of the Board members / Board members
• Draft letters, memos, email correspondences for the CEO / Senior Management
• Booking of air tickets / hotel accommodation for CEO / Senior Management
• Receiving and attending to visitors / guests, serving drinks & food when necessary
• Organise and coordinate meetings (including liaising and communicating with external parties)
• Maintain updated and accurate copies of corporate secretarial documentation
• Assist in planning of events (eg annual company function, annual general meeting etc)
• Oversee office cleaner
• Handle all incoming and outgoing mails / courier / calls / fax / email professionally
• Monitor and purchase of office supplies including stationeries and pantry items
• Provide administrative and any ad-hoc duties that are required by the Senior Management, or as assigned
• Remain contactable in cases of work emergencies after office hours

Qualifications

• Some working experience in similar capacity preferred
• Restricted/sensitive information to be treated with a high degree of confidentiality
• Pleasant personality, positive attitude, meticulous, and able to communicate well
• Demonstrate maturity in handling Senior Management and external guests
• Able to work under pressure in a fast-paced environment