Secretary to Business Head

SUN PHARMA; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A leading pharmaceutical company in Singapore is seeking a Secretarial Assistant to provide administrative support to the Business Head. Candidates should have 4-5 years of relevant experience and a graduate degree. Responsibilities include managing schedules, vendor relationships, and coordinating division activities. This role requires strong multitasking abilities and discretion in handling confidential information.

Qualifications

• 4-5 years of relevant experience in a similar capacity.
• Ability to adapt to changing work priorities.
• Discretion in handling sensitive information.

Responsibilities

• Provide secretarial support including calendar management.
• Manage vendor relationships and handle purchase orders.
• Coordinate expenses, reimbursements, and training activities.

Skills

Strong multitasking skills

Ability to handle confidential information

Proactive approach

Education

Graduate degree in any field

Job description

As a Secretarial Assistant reporting to the Business Head, you will be responsible for managing various administrative tasks to ensure smooth operations within the division. Your key responsibilities will include:- Providing secretarial support to the Business Head, including calendar management, meeting coordination, and travel bookings for flights, hotels, and cars.- Managing vendor relationships by handling PR and purchase order creation, scrutinizing and approving invoices, creating goods receipt notes, and submitting invoices to the accounts department.You will also be required to coordinate activities within the division, such as:- Processing expenses and reimbursements, as well as managing product and field-related materials.- Facilitating coordination for field-related activities, such as trainings, and assisting with cycle/zonal meetings by liaising with the travel desk for hotel and stay arrangements.- Coordinating with other departments to schedule meetings and ensure seamless communication across teams.The ideal candidate for this role will possess:- 4-5 years of relevant experience in a similar capacity.- A graduate degree in any field.- The ability to handle sensitive and confidential information with discretion.- Strong multitasking skills and the ability to adapt to changing work priorities.- A proactive approach to taking on responsibilities and meeting targets within specified timelines.,

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