Secretary & Office Manager

QCP Group; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading digital asset partner in Singapore is seeking a Secretary and Office Manager to provide executive-level support to the C-Suite and manage day-to-day office operations. This role involves supervising junior staff, organizing meetings, and facilitating travel arrangements. Candidates should have a degree in Business Administration and at least 5 to 7 years of related experience. The company offers a flexible working environment focused on employee development and impact.

Benefits

Flexible working arrangements

Casual work environment

Employee development opportunities

Qualifications

• Minimum 5 to 7 years of related experience in a medium size multinational company.
• Ability to work independently and handle confidential matters.
• Resourceful, calm and composed under pressure.

Responsibilities

• Supervise junior office admin and manage office facilities.
• Provide general administrative support including calendar management.
• Organize staff meetings and travel arrangements.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Problem-solving skills

Multitasking

Service orientation

Education

Degree or diploma in Business Administration

Tools

Microsoft Office Applications

Job description

QCP is Asia's leading digital asset partner, empowering clients to seamlessly integrate digital assets into their portfolios.

We offer a comprehensive range of solutions - from spot on/off ramping and fixed income strategies to vanilla options and bespoke exotics.

Driven by the vision to be the most trusted partner in digital asset markets, we provide innovative solutions that make digital assets a core component of every portfolio, balance sheet, and treasury.

Since our founding in 2017, we have witnessed the potential of digital assets to transform financial markets and the world at large. We exist at the centre of change, successfully navigating three market cycles and bridging institutional and crypto ecosystems.

We work to build trusted partnerships, putting client success and care at the heart of everything that we do.

We are looking for a Secretary and Office Manager to provide executive-level support to our C‑Suite and to oversee the day‑to‑day administrative management of our office and facilities.

Responsibilities

Responsibilities on Office Management:

• Supervise junior office admin, oversee daily office operations to ensure a well-functioning, safe and efficient workplace
• Manage office facilities, including maintenance, repairs, cleaning, utilities, etc.
• Liaise with landlords, building management, and facility vendors
• Ensure office layout, furniture, stationery, equipment (non-IT) etc. meet business needs
• Drive/assist in employee welfare activities, office events
• Support HR in talent acquisition tasks, including scheduling of interviews, onboarding, etc.
• Undertake any ad-hoc projects assigned by the management team from time to time

Responsibilities to Senior Executives:

• Provide general administrative support - calendar management
• Organize Monthly Staff Meeting with CEO
• Travel arrangement - flights, hotel bookings, visa application
• Events planning, e.g., company offsite, when required
• Preparation and submission of expense claims

• Degree or diploma in Business Administration, Office Administration or a related field
• Minimum 5 to 7 years of related experience in a medium size multinational company
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• High attention to detail and problem-solving skills
• Ability to work independently and handle confidential matters
• Proactive, service oriented mindset
• Resourceful, calm and composed under pressure
• Proficient in Microsoft Office Applications

The Environment We Offer

As a growing firm with a tightly-knit team, we respect and listen to all our employees. You will get the chance to make an impact by having your voice heard by everyone, including the management.

Our employees enjoy a high level of autonomy at work. We focus on substance, not form - as long as you can perform, you will be recognized and rewarded. We are also dedicated to supporting our staff and ensuring they develop holistically to maximize their potential in the long- term.

We also provide flexible working arrangement as required and a casual and fun environment to boot!