Secretary/Admin (Japanese speaking)

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading asset management firm in Singapore is seeking a Secretary / Administrative Staff to handle various administrative duties including schedule coordination, travel arrangements, and communication with the headquarters in Japan. The ideal candidate must possess native-level Japanese and business-level English proficiency, have at least 3 years of experience in a relevant role, and be proficient in Microsoft Office. This position offers a salary ranging from SGD 3,500 to 4,500 monthly with the opportunity for a performance-based bonus.

Qualifications

• Minimum 3 years of relevant experience, preferably in the financial industry.
• Ability to communicate effectively in Japanese and English.

Responsibilities

• Coordinate schedules and manage travel arrangements.
• Handle expense reimbursements and internal procedures.
• Manage files and perform general office administration.
• Assist with reports for regulatory bodies.

Skills

Native-level Japanese proficiency

Business-level English proficiency

Proficiency in Microsoft Office

Flexibility in handling tasks

Job description

Overview

Our client is a Japanese asset management firm engaged in government-related projects and investment banking operations. They are currently seeking a Secretary / Administrative Staff to join their team.

Responsibilities

• Secretarial duties such as schedule coordination, travel arrangements, meeting setup, and visitor reception
• Expense reimbursement processing
• Handling internal procedures with the Japan headquarters (approval requests, payment applications)
• Invoice and document management
• Office administration (supplies management and ordering)
• Data entry into internal systems and contract preparation
• Assisting with reports for MAS and Japan headquarters
• Communication with the local team
• Other administrative tasks as assigned

Requirements

• Native-level Japanese proficiency or equivalent (for communication with Japan HQ and Japanese staff)
• Business-level English proficiency (for communication with local staff)
• Minimum 3 years of relevant experience (financial industry experience preferred)
• Proficiency in Microsoft Office
• Ability to handle administrative tasks flexibly and efficiently

Other Information

• Working hours: 9:00 AM – 5:00 PM
• Salary: SGD 3,500 – 4,500/month + performance-based bonus
• Interview rounds: Approximately 2
• Work arrangement: Office-based (1 day remote work negotiable)

We regret to inform that only shortlisted candidates will be notified.
Appreciate your understanding.

Candidates require visa need not to apply; however, DP holders are welcome.