Sales & Technical Executive

GOLTENS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading engineering company in Singapore is looking for a dedicated professional to handle quotations and orders, coordinate with internal departments, and manage project milestones. The role involves issuing delivery orders, preparing shipping documents, and ensuring timely communication with clients and suppliers. Candidates should be organized and able to manage multiple aspects of the assigned job effectively.

Responsibilities

• Handle enquiry for quotation, create quotation in ERP and send quotation to customer.
• Process orders, create job numbers, and assign Project number.
• Coordinate with internal department for execution based on client order confirmation.
• Communicate with clients via email for readiness and delivery instruction.
• Issue Delivery Orders and liaise with SCM for collection and delivery.
• Manage time and coordinate aspects of the job assigned by Sales Engineer and Business Manager.
• Prepare shipping documents and liaise with shipping/forwarding company for exports.
• Raise purchase requisitions and ensure vendor invoices submission for processing.
• Track milestones of ongoing projects and prepare billing invoices.
• Draft specifications of invoices including all necessary documents for approval.

Job description

• Handling of enquiry for quotation, create quotation in ERP and sending quotation to customer.
• To process orders, create job numbers, open job files & assign Project number.
• Receive of client order confirmation and co-ordinate with internal department for execution.
• Email communication/correspondence with client for readiness and delivery instruction
• Issuance of Delivery Order and liaise with SCM for collection & delivery
• To manage time and coordinate all aspects of the job that is assigned by Sales Engineer and Business Manager.
• Preparations of shipping documents & liaise with shipping/forwarding company for exporting of goods
• Raise purchase requisition form (PR), PR’s to supply chain department to issue PO to supplier.
• Check supplier’s invoice for payment and close required Job files that has been forecast for the month and print out job costing sheet and quotation to review by sales manager.
• Ensure all vendor invoices are submitted for processing of payment and filed in Job files.
• Keep track of each milestone of every ongoing project and invoice customer accordingly.
• Before actual issue of billing invoice to customer, drafting specification of invoice is to prepare with all necessary print including quotation, customer PO, email confirmation and onsite timesheet and general expenses for checking and approval by Business manager.