Sales Support & Marketing Executive (Tuas)

TALENT TITANS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A professional services company in Singapore is seeking an experienced Administrative Support professional. The role includes preparing operational documents, maintaining records, and supporting the sales team. The ideal candidate has a diploma in Business Administration and 2-3 years of relevant experience. Strong communication and organizational skills are essential. This position is office-based and requires proficiency in Microsoft Office and Google Suite.

Qualifications

• 2-3 years of experience in an administrative or HR support role.
• Capable of handling confidential and sensitive information responsibly.

Responsibilities

• Prepare daily operation time sheets for approval.
• Collate supplier invoices and upload documents.
• Maintain staff leave records and track overtime hours.
• Handle incoming and outgoing communications.
• Manage office supplies and coordinate meetings.

Skills

Strong communication

Organization skills

Interpersonal abilities

Proficient in Microsoft Office

Proficient in Google Suite

Education

Diploma or Degree in Business Administration

Tools

Autocount

Infotech System

LinkedIn

Job description

Administrative Support

1. Prepare daily operation time sheets for approval.
2. Collate supplier invoices, obtain necessary signatures, and upload documents to the server.
3. Maintain and update staff leave records.
4. Tabulate and track overtime hours.
5. Generate operational documents such as service reports and port entry forms when required.
6. Maintain accurate physical and digital filing systems.
7. Handle incoming and outgoing communications, including mail, email, and faxes.
8. Coordinate meetings, training sessions, and travel arrangements for staff and management.
9. Manage office supplies, equipment, and inventory.

Sales Support

1. Manage and monitor the LinkedIn account daily.
2. Schedule meetings and calls for the sales team.
3. Coordinate with project management on confirmed sales.
4. Liaise with the accounts department on billing and invoicing matters.
5. Send out Statements of Account (SOAs) to clients.
6. Provide administrative support related to sales activities.

Additional Responsibilities:

1. Ensure compliance with internal policies and regulatory requirements.
2. Assist in developing and enhancing administrative procedures to boost efficiency.
3. Deliver professional service to internal teams and external stakeholders.
4. Support other duties as assigned by management.

Requirements:

Education: Diploma or Degree in Business Administration, Human Resources, or a related discipline.
Experience: 2-3 years of experience in an administrative or HR support role.

Skills & Attributes:

• Strong communication, organization, and interpersonal abilities.
• Proficient in Microsoft Office and Google Suite.
• Capable of handling confidential and sensitive information responsibly.

Working Conditions:

Environment: Office-based setting.
Mental Demands: Requires strong attention to detail and ability to manage multiple tasks during peak periods.

Tools & Systems Used:

• Autocount (Accounting software)
• Infotech System
• LinkedIn