Sales Admin Assistant

Ohmyhome; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading real estate company in Singapore is seeking a dedicated Sales Admin to support the sales team. The ideal candidate will help with HDB resale submissions, managing transaction processes, and providing essential administrative tasks. Responsibilities include tracking transactions, preparing reports, and onboarding new agents. Proficiency in Microsoft Office and strong organisational skills are required. This role contributes significantly to the productivity and efficiency of the sales agents.

Qualifications

• Proven experience in an administrative support role, preferably in sales or real estate.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist agents in HDB resale submissions, managing the resale portal and checklist.
• Provide daily transaction support and administrative assistance to sales agents.
• Track transaction progress, including OTP issuance and completion dates.

Skills

Administrative support

Strong organisational skills

Excellent communication

Attention to detail

Team collaboration

Tools

Microsoft Office Suite

Sales management software

Job description

We are seeking a dedicated Sales Admin to provide essential support to our sales team. The ideal candidate will assist agents with HDB resale submissions, manage transaction progress, and ensure that all administrative tasks are completed efficiently. This role is crucial in enabling our sales agents to focus on their sales activities while maintaining a smooth operational flow.

Responsibilities

• Assist agents in HDB resale submissions, including managing the resale portal and checklist.
• Provide daily transaction support and administrative assistance to sales agents.
• Track transaction progress, including OTP issuance, exercise, valuation, and completion dates.
• Follow up on pending or cold leads as directed by the sales team.
• Assist in preparing weekly sales reports and manage pipeline tracking.
• Coordinate with Ops Manager and Team Leaders to address sales flow issues.
• Remind agents of deadlines and ensure all necessary documents are submitted.
• Support the onboarding process for new agents, including CEA registration and administrative procedures.
• Prepare standard operating procedures (SOPs), checklists, and templates for sales processes.
• Assist in conducting training sessions on administrative workflows.

Requirements

• Proven experience in an administrative support role, preferably in sales or real estate.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office Suite and familiarity with sales management software.
• Ability to work collaboratively in a team-oriented environment.

Join our team and contribute to our sales success by providing vital administrative support that enhances our agents' productivity and efficiency.