Receptionist

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing services company in Central Singapore is seeking candidates for front desk operations with key responsibilities including visitor management, mail room operations, and HR administrative duties. Ideal candidates must possess GCE O levels and have three years of relevant experience, along with strong customer service and communication skills. This is a full-time position with a 12-month contract, offering a salary of up to $4,000 per month.

Qualifications

• Minimum GCE O levels with 3 years relevant work experience.
• Strong customer service skills are essential.
• Meticulous with a keen eye for details.

Responsibilities

• Manage front desk operations, attending to visitors and employee inquiries.
• Maintain mail room operations and sort incoming/outgoing mail.
• Support HR administrative duties including orientation.

Skills

Customer service orientation

Good communication skills

Attention to detail

Education

GCE O levels

Job description

RecruitFirst is hiring! You will be outsourced to:

Location: Central

Working Hours: Mon – Fri: 9am – 6pm

Salary: Up to $4,000 per month

Duration: 12 months contract

Job Description:

• Front Desk Operations (25%)

  • Receive phone calls, queries and emails

  • Attend to Visitors/Global/Regional Chanel employees (ie: guest registration, giving lanyard, inform/find host, bring to café/serve drinks, bring to meeting room upon requests)

  • Book transportation for Visitors (ie: Grab, taxi)

  • Attend to candidates’ interviews (ie: check meeting room availability, inform/find host, bring candidate to meeting room, serve drink)

  • Attend to daily employees’ inquiries (ie: FTF, emails, TEAMS)

  • Franking machine topup

  • Office Maintenance (report to Facilities Manager and Workplace Experience Officer)

  • Press & Storage Room assistance (Level 14)

  • Name cards printing – Corporate

  • Manage reception email inbox

  • Maintain the reception area

  • Liaison between employee and delivery vendors.

  • Serving drinks for meetings (option/upon request)

• Mail Room Operations (25%)

  • Maintain the mail room operations (ie: daily housekeeping, replenishing stationery & Fedex supplies,

  • check uncollected packages)

  • Receive / sort incoming/outgoing mails

  • Manage courier services (DHL, Fedex, etc)

  • Assist DC deliveries due to multiple recipients

  • Support employees’ requests (drop-offs, vendor deliveries, by hand, etc)

  • Courier arrangement (ie: assist HR team – Delex, DSV, Fedex, etc)

• HR Administrative Duties (50%)

  • Handle HR general administration duties.

  • Support HR Orientation (ie: welcome new joiner on 1st day with an office tour, room booking,

  • drinks arrangement) and send welcome email to new joiner on 1st day agenda, orientation

  • schedule

  • MOM Work Pass process

  • Any ad hoc duties as assigned

Requirements:

• Minimum GCE O levels with 3 years relevant work experience

• Customer service oriented.

Good communication skills.

• Meticulous and eye for details.

• Singaporeans only.