Receptionist Cum Admin - 1 Year Contract

CTBC BANK CO., LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading financial institution in Singapore is looking for an administrator to assist in managing day-to-day office activities, including facilities, administration, reception, and staff welfare. The ideal candidates should possess excellent organizational and communication skills and be a good team player, preferably fluent in Mandarin.

Responsibilities

• Manage daily operations like service requests and liaising with vendors.
• Handle reception duties including postage and visitor management.
• Support staff welfare activities and company events.

Skills

Excellent organization skills

Good communication skills

Good interpersonal skills

Team player

Mandarin speaking

Job description

JOB PURPOSE

To assist Head of HRGA in managing the Bank’s day-to-day activities on office facilities and administration.

PRINCIPAL ACCOUNTABILITIES

Facility Management & Compliance

• Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks


• Liaise with contractors/ vendors on renewal contracts quotations


• Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform


• Monthly submission of security access report


• Premises Security and yearly check of extinguishers and hose reels


• Yearly update and align new regulations to the SG Branch GA P&P & manual

Office Administration

• Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting


• Custodian of all office keys


• Central controlled on Memo Request serial number


• Central contract storage for all contracts signed with external parties


• Arrangement & renewal of corporate car rental and Season Parking


• Review & renew General Office Insurance policies


• Maintain SG Branch Staff Listing


• Co-ordinates offsite document storage


• Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)


• Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas

Reception Roles

• Handling of all in/out postage, courier services and distribution of letter/newspaper


• Attending of visitors and prepare drinks


• Housekeeping of reception and meeting areas


• Staff on/off boarding activities including creation of internal request, set up work desk, etc


• PDPA Collection (Vendor/Staff/3rd Party)


• Submission of monthly postage franking report, maintain sufficient fund and supplies


• Bi-monthly order of stationery, printing documents and pantry supplies


• Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)


• Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)

Staff Welfare

• Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

OTHER ACCOUNTABILITIES

• Others tasks given by Head of HRGA

KEY COMPETENCIES

• Excellent organization skills


• Good communication skills, written and oral as well as inter-personal skills.


• Good team player


• Role required to attend to Mandarin speaking stakeholders