Receptionist

COSL OIL-TECH (SINGAPORE) LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in the oil and tech sector in Singapore is seeking an administrative professional to provide comprehensive support. Responsibilities include welcoming visitors, handling phone calls, maintaining office organization, and supporting various office activities. Candidates should have at least 2-3 years of administrative experience, possess GCE 'O' Level/Diploma certificates, and demonstrate excellent communication and interpersonal skills. Proficiency in Microsoft Office is a must.

Qualifications

• Minimum 2-3 years of administrative experience required.
• Excellent written and oral communication skills are necessary.
• Good interpersonal skills and attention to detail are essential.

Responsibilities

• Greet and welcome visitors; prepare and serve beverages.
• Answer and direct incoming phone calls.
• Maintain a clean and organized reception area.
• Support office activities, including meetings and events.

Skills

Outlook

Microsoft Office

Oral Communication Skills

Interpersonal Skills

Data Entry

Customer Service

Education

GCE ‘O’ Level / Diploma certificates

Job description

Roles & Responsibilities

• Greet and welcome visitors and guests; prepare and serve beverages as needed.
• Answer and direct incoming phone calls; assist with outgoing calls and teleconferences.
• Maintain a clean, organized, and professional reception and office environment.
• Support office activities (staff meetings, events, teambuilding sessions, etc.).
• Maintain logs of letters issued, ensuring accuracy and compliance with deadlines.
• Coordinate closely with Property Management on communication schedules.
• Manage postal and courier services.
• Update and circulate office contact lists.
• Oversee general upkeep of the office to ensure a clean and safe environment.
• Arrange repair and maintenance of office equipment.
• Liaise with the building/office service provider regarding utilities, maintenance issues, and IT support requests.
• Coordinate with vendors and contractors as required.
• Order, receive, and stock office stationery and pantry supplies.
• Maintain office records and filing systems (physical and digital) as directed.
• Assist with data entry, document preparation, scanning, photocopying, and archiving.
• Prepare meeting materials, agendas, and minutes when required.
• Monitor and replenish office supplies; track usage and reorder as needed.
• Support lease administration tasks and internal reporting (where assigned).
• Support special projects such as inspection.

REQUIREMENTS

• GCE ‘O’ Level / Diploma certificates required at minimum.
• Minimum 2-3 years of administrative experience.
• Good interpersonal skills.
• Excellent written and oral communication skills.
• Skilled in Microsoft Office (Word, Outlook, Excel, PPT etc.)
• Attentive to detail and organizational skills.

Tell employers what skills you have

• Outlook
• Microsoft Office
• Oral Communication Skills
• Archiving
• Dispatching
• Property Management
• Interpersonal Skills
• Administration
• Data Entry
• Attentive
• Customer Service
• Disposition
• Scheduling
• Catering