RECEPTIONIST

UNISOFT INFOTECH PTE LTD; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A technology firm in Singapore is seeking a Receptionist to provide customer service and administrative support. Key responsibilities include assisting visitors, handling office tasks, and managing inventory. The ideal candidate will have at least 2 years of experience, be proficient in MS Office, and possess excellent communication skills. This position follows a weekday schedule with no weekend work.

Qualifications

• Minimum 2 years of experience in reception or customer service roles.
• Demonstrated ability to handle front desk operations.
• Proficient in spoken and written English.

Responsibilities

• Provide courteous assistance to walk-in visitors.
• Handle general office tasks such as photocopying and filing.
• Check office equipment and arrange repairs as needed.

Skills

Reception experience

Administrative support

Customer service

Multitasking

Communication skills

Basic MS Office proficiency

Job description

Overview

Location: Woodlands

Contract Period: From 1st Jan 2026 to 31 Dec 2026 (Extendable)

Reception & Customer Service

• Provide courteous and efficient assistance to walk-in visitors including students, parents, staff, contractors, and members of the public
• Answer incoming telephone calls professionally, take accurate messages and direct enquiries to appropriate personnel

Administrative Support

• Handle general office tasks such as photocopying, document binding, filing, typing correspondence, and mail distrubution
• Perform data entry, maintain records using MS Office Suite and school IT systems
• Support various school operations with flexibility and according to priority

Inventory Management

• Check and monitor office supplies stock levels regularly
• Order supplies from approved suppliers when need
• Verify deliveries and maintain accurate inventory records

Equipment & Facilities Maintenance

• Check office equipment and arrange repairs when necessary
• Keep reception areas and office pantry clean and organized
• Set up meeting rooms with required equipment and materials

Experience & Skills

• Minimum 2 years of experience in reception, administrative support, or customer service roles. Preferrably with experience in school environment.
• Demonstrated ability to handle front desk operations
• Basic Proficiency in MS Office Suite
• Ability to multitask with good time management
• Ability to troubleshoot minor technical issues with standard office equipment such as photocopiers
• Proficient in spoken and written English with clear communication skills
• Ability to interact with stakeholders including students, parents, and staff
• Positive attitude and self-motivated with ability to work independently while maintaining strong teamwork and collaboration skills
• Able to maintain a customer-centric approach when interacting with students, parents, staff, and visitors

Working Hours

• Mondays to Fridays: 8.00am to 5:30pm, inclusive of 1hr lunch break or such working hours approved by the School.
• Service not required on Saturdays, Sundays and gazetted public holidays