Reception cum Admin

ERC Institute Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional training institute in Singapore is seeking an Administrative Support Specialist to handle front-desk activities and provide administrative support across multiple departments. Candidates should have a Higher NITEC, Diploma, or Degree in Management, alongside proficiency in MS Office and strong organizational skills. This role involves liaising with clients, managing communications, and ensuring smooth day-to-day operations. Interested applicants should submit their resume and details of their last drawn and expected salary.

Qualifications

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good organizational and multitasking abilities.
• Prior experience in reception or administrative support is an advantage.

Responsibilities

• Welcome and assist visitors, clients, and staff in a professional manner.
• Manage calls, emails, mail, courier, and front-desk activities.
• Provide administrative support to multiple departments.

Skills

Proficiency in MS Office

Good organizational abilities

Multitasking abilities

Education

Higher NITEC/Diploma/Degree in Management

Job description

Job Responsibilities:

• Welcome and assist visitors, clients, and staffs in a professional manner.
• Manage calls, emails, mail, courier, and front-desk activities.
• Provide administrative support to multiple departments (HR, Finance, Operations, IT, etc.).
• Assist in document preparation, filing, data entry, and record keeping.
• Coordinate meeting schedules, room bookings, and internal communications.
• Support procurement of office supplies, liaise with vendors/service providers and maintain inventory.
• Handle basic reporting and administrative follow-up for assigned departments.
• Perform routine maintenance task to ensure the safety and functionality of the office environment
• Ensure the cleanliness and orderliness of common areas.
• Ensure smooth day-to-day office operations.
• Comfortable with performing physical tasks related to facility maintenance.
• Any other duties assigned.

Qualifications:

• Higher NITEC/ Diploma/Degree in Management or related fields.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good organizational and multitasking abilities.
• Prior experience in reception or administrative support is an advantage
• Ability to work independently with minimal supervision.

Interested applicants should submit a detailed resume stating their last drawn and expected salary as well as copies of transcripts and certificates to [e-mail]. Only shortlisted candidates will be notified.