Reception & Administration Support Officer

HORIZON GLOBAL SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local primary school in Singapore is seeking an administrative support person to manage reception duties and records. Responsibilities include handling inquiries, managing mail, and supporting student needs. Applicants should have a Full GCE ‘O’ Level Certificate or equivalent, with strong organizational and communication skills. The position offers a structured working schedule from Monday to Friday, excluding school holidays, and is focused on contributing to a positive school environment.

Qualifications

• Minimum qualifications include a Full GCE ‘O’ Level Certificate or equivalent.
• Strong customer service and communication skills are essential for handling inquiries.
• Must have organizational skills to manage records and data effectively.

Responsibilities

• Handle incoming phone calls and direct them appropriately.
• Manage incoming and outgoing mail and maintain data records.
• Attend to students who are unwell and support daily operations.

Skills

Customer service skills

Communication skills

Organizational skills

Data management

Education

Full GCE ‘O’ Level Certificate or equivalent

Job description

🏫 Cantonment Primary School

📍 Address: 1 Cantonment Close, Singapore 088256

📅 Contract Period

• 1 January 2026 – 31 December 2026
• 🔄 Option to Extend: Up to 1 additional year, at the School’s discretion, under the same terms and conditions unless otherwise agreed in writing.

⏰ Working Hours

• Monday to Friday: 7:30 a.m. – 5:00 p.m. (inclusive of 1-hour lunch break)
• 🗓 5‑day work week
• 🚫 Service not required on Saturdays, Sundays, and gazetted public holidays
• 📆 Service not required during June and Nov–Dec school holidays, except for periods communicated by the School (e.g. last week of holidays)

🧑💼 Key Responsibilities

☎️ Reception & Front Desk Support

• 📞 Handle incoming phone calls, screen and direct calls to the appropriate personnel
• 📝 Take and relay accurate messages when required
• 🚶 Attend to walk‑in enquiries courteously and professionally

📬 Mail & Records Management

• 📦 Manage incoming and outgoing mail, couriers, deliveries, and parcel dispatch
• 🗂 Maintain, update, and organise data records and files
• 📊 Compile basic statistics and administrative reports

🏫 General Office & Student Support

• 🤒 Attend to students who are unwell and refer cases appropriately according to school procedures
• 📁 Support daily administrative operations, including documentation, filing, and record tracking
• 📌 Perform ad‑hoc administrative duties assigned by School Leaders or the Administration Manager

🎓 Qualifications, Skills & Experience

✅ Minimum Qualifications

• 🎓 Full GCE ‘O’ Level Certificate or equivalent