Purchasing Executive

VIRIDIAN MARITIME PTE. LTD.; Singapore; On-site; SGD 60,000 - 70,000; Full time

Job summary

A maritime procurement company in Singapore is looking for a Procurement Specialist with at least 5 years of experience in maritime and offshore industries. The role involves managing vendor relationships, overseeing purchasing activities, and ensuring compliance with procurement guidelines. The ideal candidate will have strong logistics management skills and the ability to communicate effectively. This position offers opportunities to engage with various operational teams and improve procurement processes.

Qualifications

• Minimum of 5 years in procurement for offshore vessels.
• Experience with purchasing systems for marine requirements.
• Understanding of vessel purchasing dynamics.

Responsibilities

• Identify and manage vendors of materials and services.
• Oversee purchase requisitions and orders.
• Conduct vendor appraisals and price comparisons.
• Ensure compliance with purchasing guidelines.
• Arrange freight and manage logistics for spares.

Skills

Vendor management

Procurement experience

Logistics management

Effective communication

Job description

Requirements and Experience: (Essential skills, qualifications, and experience)

• Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall supplier management.
• Manage purchase requisitions and orders.
• Obtain quotes for various stores, spares, and services arrangement based on RFQ from vessels and vessel managers / operations teams.
• Ensure that all purchasing activities are carried out in accordance to the organization's purchasing guidelines and procedures.
• To establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible. Negotiate with suppliers to deliver best results for the company and its clients.
• To conduct periodic vendors appraisals and price comparisons.
• Arrangement of servicing and services towards meeting Class requirements such as Class Annuals and other related services.
• Ensure that proper cost/benefits evaluations are made prior to bringing forward any recommendations.
• Ensure that all invoices are correctly matched to PO and DO. Ensure all invoices are checked and input of the relevant account codes on the invoices.
• Ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
• Communication with clients for approvals incl. of checking and monitoring the status of various requisitions.
• Arrangement of freight to the vessel and ensuring spares /stores reach in time with regular follow-up.
• Provide suggestions and feedback for the improvement of the execution of tasks and working instructions.
• Undertake any ad-hoc duties and additional responsibilities as and when required and advised by the MD.

• Previous experience of a minimum of 5 years undertaking procurement requirements and activities for vessels operating worldwide, specifically offshore vessels such as AHTS, PSV and Subsea assets. Having worked in the main fleet, conventional vessels only, could be considered.
• Having worked in the maritime, shipping and offshore industry, either with ship management companies or ship owners as a Purchaser.
• An understanding of the dynamics involved with purchasing requirements for vessels and their ever-changing needs.
• Experience in managing logistics (delivery, supply chain) requirements for spares, and stores etc.
  Knowledge and experience of using purchasing systems for marine requirements.
• Ability to communicate timely, efficiently, and effectively.