Purchasing Assistant

SSC SHIP MANAGEMENT PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading maritime company in Singapore is looking for a Purchasing Officer to manage sourcing and procurement tasks. The role involves processing requisition orders, negotiating with suppliers, and ensuring timely delivery of supplies to vessels. Candidates should have a GCE 'A' Level or equivalent, and possess 1-2 years of relevant experience in ship management. Strong MS Office skills, resourcefulness, and an ability to meet tight deadlines are essential for this position.

Qualifications

• Minimum 1 to 2 years’ experience in handling purchasing and/or procurement work.
• Experience in ship management activities or related industries preferred.

Responsibilities

• Process vessels’ requisition orders for equipment and supplies.
• Source, evaluate, and negotiate with suppliers for competitive pricing.
• Verify purchase orders and coordinate closely with suppliers.
• Track and follow up on shipment deliveries ensuring timely arrival.
• Monitor supplier performance for continuous improvement.
• Manage stock levels and ensure timely replenishment.
• Prepare logistics and customs clearance documents.
• Verify supplier invoices for accuracy.

Skills

Good MS Office Skills

Resourceful

Meticulous

Ability to work under tight deadlines

Education

GCE "A" Level or its equivalent and above

Job description

Job Overview

The Purchasing Officer is responsible for sourcing, purchasing, and coordinating the timely delivery of vessel-related supplies, spare parts, and services to support safe and efficient vessel operations. This role works closely with vessel masters, technical teams, and vendors to ensure cost‑effective procurement while meeting operational and compliance requirements.

Responsibilities

• Process vessels’ requisition orders including orders for equipment, spare parts and other supplies
• Source, evaluate, and negotiate with suppliers (Local & Overseas) to ensure competitive pricing, quality, and timely delivery.
• Verify purchase orders and coordinate closely with suppliers to facilitate seamless delivery to vessels or office locations.
• Monitor, input and update requisition requests, quotations received and approvals by the General Manager and Fleet Managers into the Sertica Procurement system to generate purchase orders number and order confirmations.
• Track and follow up on shipment deliveries to ensure timely arrival at vessels and resolve any logistics or customs clearance issues.
• Monitor supplier performance to ensure continuous improvement in quality, delivery, and service.
• Manage office and vessel stock levels (e.g., boiler suits, stationery) and ensure timely replenishment.
• Prepare logistics and customs clearance documents for hand-carried items.
• Verify supplier invoices for accuracy before processing for payment.
• Review cost analysis reports to monitor budgets for stores, maintenance, and lubricants.
• Maintain up-to-date supplier records, pricing lists, and procurement documentation.
• Ensure procurement activities comply with company policies, maritime regulations, and audit requirements.
• Perform other duties as assigned by the General Manager or Fleet Managers.

Requirement

• GCE "A" Level or its equivalent and above
• Minimum 1 to 2 years’ experience in handling purchasing and / or procurement work in ship management activities or related industries
• Good MS Office Skills
• Resourceful and meticulous
• Able to work under tight deadlines