Purchase Executive (F&B Establishment)

NEXTBEAT SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 52,000; Full time

Job summary

A fast-growing company in the F&B sector is seeking a Purchase Executive to enhance daily outlet operations. The ideal candidate will manage supplier relations, conduct inventory management, and negotiate terms to secure competitive pricing and quality. With 2-3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office, the candidate will be instrumental in maintaining optimal inventory control. The position requires occasional travel to support operational activities and effective communication with outlet managers.

Qualifications

• 2 to 3 years of experience as a Purchase Executive in the F&B industry or similar capacity.
• Strong multitasking and organisational skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Maintain and update supplier records, including contact details.
• Negotiate with suppliers for competitive pricing and terms.
• Conduct market research to propose new products and suppliers.
• Implement and design an inventory tracking system.

Skills

Multitasking

Organisational skills

Attention to detail

Proficient in Microsoft Office

Job description

Main Purpose of the Role: One of our clients is looking to hire a Purchase Executive to join their dynamic team. This role supports daily outlet operations through effective procurement, inventory management and supplier coordination.

Key Responsibilities

• Maintain and update supplier records, including contact details and designated persons‑in‑charge.
• Maintain and update stock lists, including stock costs and selling prices.
• Review and update Standard Operating Procedures (SOPs) for purchasing, ordering, and internal delivery processes.
• Liaise with Outlet Managers in ordering products, kitchen wares, and other operational supplies.
• Negotiate with suppliers to secure competitive pricing, reliable stock availability, quality standards, and favourable terms and conditions.
• Conduct market research to identify and propose new or value‑added products and suppliers.
• Source suitable alternative products when items are unavailable or discontinued.
• Coordinate with suppliers to resolve issues related to product quality, shipping, and delivery.
• Liaise with chefs in ordering key ingredients such as salmon and sake.
• Design and implement an inventory tracking system to optimise inventory control procedures.
• Record and document daily deliveries and shipments to maintain accurate inventory data.
• Prepare stock take documents and ensure proper stock take procedures are in place.
• Conduct stock take checks to verify inventory accuracy.
• Prepare analysis reports on inventory operations, stock levels, and stock adjustments to support informed decision‑making.
• Perform ad‑hoc tasks as assigned by the Manager.
• Communicate and liaise effectively with Outlet Managers and the Marketing Department.
• Travel to outlets as required to support operations and coordination.

Requirements

• At least 2 to 3 years of experience as a Purchase Executive in the F&B industry or similar capacity.
• Strong multitasking and organisational skills.
• Proficient in Microsoft Office applications (Word, Excel, etc.).
• Meticulous with strong attention to detail.
• Comfortable with regular travel to outlets.

Other Information

Working Location: West Coast Plaza (Head Office)

Working Hours: Mon to Fri, 9 am to 6 pm (1 hr lunch break)