Property & Admin Executive

TRINITY OFFSHORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A property management company in Singapore is seeking a Property & Admin Executive to provide comprehensive administrative support to the Facilities Department while managing leased properties. The ideal candidate will possess strong organizational skills and attention to detail, required to handle both independent tasks and collaborative work. Responsibilities include overseeing facilities management activities, coordinating with contractors, and maintaining property management records.

Qualifications

• Strong organisational skills and attention to detail.
• Ability to work independently and collaboratively.

Responsibilities

• Plan, execute, and oversee all facilities management activities.
• Coordinate with external contractors for maintenance.
• Prepare and maintain property management records.
• Assist with accounting and administration matters.
• Serve as primary liaison with landlords and tenants.

Job description

JOB SUMMARY: The Property & Admin Executive is responsible for providing comprehensive secretarial and administrative support to the Facilities Department while managing and maintaining leased properties.

The role requires strong organisational skills, attention to detail, and the ability to work both independently and collaboratively. The Management team will set policies and provide guidance, but the incumbent is expected to exercise initiative and ensure efficient day-to-day operations.

Key Responsibilities

Property & Facilities Management

1. Plan, execute and oversee all facilities management activities.
2. Coordinate with external contractors for building maintenance and defect rectification.
3. Prepare, update and maintain detailed property management records, reports and documentation.
4. Assist with accounting and administration matters.
5. Monitor, review and manage all property-related contracts, agreements and insurance policies; recommend renewal or initiate quotation/tender exercises prior to expiry.
6. Serve as the primary liaison with landlords and tenants, promptly addressing queries and resolving issues.

Administrative Secretarial Support

1. Assist Property Manager with day-to-day secretarial duties, including answering calls, taking messages, scheduling meetings/appointments, and following up on instructions and activities.
2. Manage filing systems to ensure accurate and up-to-date documentation for the Management team.
3. Provide administrative support to managers and staff as required.