Project / Site Assistant

NES GLOBAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading global company in Singapore seeks an organized assistant responsible for project documentation, reports preparation, and administrative support. The ideal candidate should have a college degree, 1-2 years of relevant experience, and a positive attitude. Experience in construction sites is advantageous. This position offers a dynamic work environment with opportunities to liaise with team members and local regulators.

Qualifications

• College degree or above.
• 1-2 years of experience as an assistant.
• Good team-work spirit with a positive working attitude.
• Experience in construction site assistance is a plus.

Responsibilities

• Organize and deliver project documentation.
• Prepare and issue documents as requested.
• Explain and execute company policies within project team.
• Attend project meetings and issue minutes when necessary.
• Facilitate communication within the department.
• Update department staff contact information.
• Provide administrative support to the line manager.
• Liaise with local regulators for mandatory reporting.
• Complete tasks assigned by superiors.

Job description

Responsibilities

• Responsible for organizing, filing, maintaining, updating and delivering Project documentation.
• Prepare, correct, present and issue documents (Word, Excel, PowerPoint) as requested by Line Manager; Prepare recapitulation of timesheet, overtime, expense and holidays of department members.
• Explain within project team and execute policies of company working hour statistics, HR, Finance, and other management policies.
• Organize and attend project meetings, prepare and issue meeting minutes when necessary.
• Responsible for project/site teams necessary communication within department.
• Prepare, update department staff’s name list, contact point and regular communication tasks assigned by line manager.
• Provide administrative and secretarial assistance and support to the line Manager and other team members or customers
• Liaison with local regulators for the mandatory reporting or communications.
• Complete other tasks assigned by superiors.

Requirements

• College degree or above
• At least 1~2 year work experience as assistant.
• Good team-work spirit, with rigorous and positive working attitude.
• Construction site assistant working experience is a plus.